Centralized Appointment Scheduler (Clinic) at Joslin Diabetes Center

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

27.59

Posted On

19 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organizational Skills, Problem Solving, Multi-tasking, Medical Office Experience, Scheduling Systems, Insurance Knowledge, Communication Skills

Industry

Hospitals and Health Care

Description

Overview The Centralized Appointment Scheduler is responsible for scheduling and registering patients for services utilizing the EPIC practice management system. The Central Appointment Scheduler will have interactions with patients and their families, physicians, physician office personnel and others in obtaining and recording the information necessary for effective scheduling and accurate registration while maintaining a focus on customer service and patient confidentiality. Schedule for this role will be 8:30am-5:00pm (Monday-Friday) After initial training/orientation onsite, the role has hybrid option available. As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. We require that all staff be vaccinated against influenza (flu) as a condition of employment. Responsibilities Communicates and collaborates via phone and email with both internal and external customers in a team environment to ensure effective patient scheduling and registration while maintaining a focus on customer service and patient confidentiality Completes registration by verifying patient demographic, insurance and primary care physician information. Utilizes automated eligibility system integrated into scheduling software, and external payer websites when applicable Utilizes a robust appointment scheduling software that streamlines the process for appointment scheduling Completes new patient intake form using the electronic medical record system to capture all pertinent clinical information for new patient visit Advises patient of possible financial obligation, referral, or authorization applicable prior to visit Provides general information about the clinic and its services and program Assists with administrative assignments related to the centralized appointment office that requires patient outreach to increase template utilization and decrease patient waitlist volume Responsible for the accuracy of virtual and onsite scheduling Responds to all electronic external appointment requests within a timely manner Other duties as assigned. Qualifications Accredited business school or certificate program Minimum of 2 year’s experience in a medical office setting Knowledge of personal computer and automated registration/scheduling systems Knowledge of managed care and insurance requirements Strong ability to multi-task while also maintaining professional demeanor Demonstrated skills include exceptional customer service, strong organizational and problem solving The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law. (Min) USD $21.00/Hr. (Max) USD $27.59/Hr.

Responsibilities

The Centralized Appointment Scheduler is responsible for scheduling and registering patients for services using the EPIC practice management system. This role involves effective communication with patients, families, and healthcare personnel to ensure accurate scheduling and registration while maintaining patient confidentiality.