Centralized Patient Scheduler - Hybrid Position at IVI America

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

24.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Patient Scheduling, Customer Service, Phone Etiquette, Online Inquiry Management, Problem Resolution, Medical Terminology, CRM Database Management, Microsoft Office, Salesforce, Communication, Appointment Setting, Patient Registration, Clerical Processes, Inquiry Follow-up

Industry

Hospitals and Health Care

Description

IVI RMA North America network of state-of-the-art fertility practices in the United States, is currently seeking a Centralized Patient Scheduler in our San Francisco, CA office. This is a full-time hybrid position Monday-Friday 9am-5pm PST. Job Purpose: The Centralized Patient Scheduler is responsible for performing patient care duties, including but not limited to scheduling new/returning consults and managing/following up new patient inquiries. Essential Functions and Accountabilities: * Accept phone calls and online inquiries from potential patients. Close the call by appropriately registering and scheduling new and returning patient appointments. Promote Boston IVF. Knowledgeable on the most current and accurate information regarding the doctors and practices for both patients and staff. * Assists patients with general inquiries about IVI RMA North America, our physicians, insurance questions and our reproductive medicine services. Converts those calls to new patient appointments. * Resolves problems by clarifying issues; researches and explores answers and alternative solutions * Escalates medical complaints/questions to the appropriate medical professional. * Provides timely response to patients’ inquiries by telephone and/or web-based leads consistent with service and quality standards. * Documents all communication according to standard operating procedures. Provides notification of any urgent requests, complaints or compliments to the appropriate party or system. * Provides availability and schedules appointments within established guidelines. Follows new patient scheduling “scripts” when handling different types of new patient/returning patient appointments. * Updates patient information in the CRM database by entering required information. Remains informed regarding all Boston IVF marketing/advertising campaigns and the role of the Patient Liaison in accepting related inquiries by telephone and e-mail. * Collaborates with the clinic’s patient services and admin team to ensure schedules are appropriately booked with qualified patients. Academic Training: * High school diploma or equivalent – required 1. Studies level: High School Diploma or equivalent (GED) Position Requirements/Experience: * 1-2 years of experience in a multi-physician specialty practice - preferred * Prior customer service experience required * Knowledge of customer service principles and practices * Knowledge of administration and clerical processes. Technical Skills: * Excellent computer skills inclusive of Microsoft Office and Salesforce with prior experience in medical scheduling software * Knowledge of office procedure and office machines (i.e., computers, faxes, copiers, etc.) * Knowledge of medical terminology * Ability to communicate (written & verbal) accurately and concisely; must be able to speak clearly over the telephone IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. * Medical, Dental, Vision Insurance Options * Retirement 401K Plan * Paid Time Off & Paid Holidays * Company Paid: Life Insurance & Long-Term Disability & AD&D * Flexible Spending Accounts * Employee Assistance Program * Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: http://www.bostonivf.com [http://www.bostonivf.com] & https://www.ivirma.com/ [https://www.ivirma.com/] EEO “IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.” Monday-Friday 9am-5pm PST.

Responsibilities

The Centralized Patient Scheduler handles patient care duties, primarily involving scheduling new and returning consultations, managing patient inquiries via phone and web, and promoting the IVI RMA North America network. This role requires providing accurate information about physicians and services while ensuring timely responses and proper documentation of all communications.