Centre Administrative Officer – Dark Matter Particle Physics at University of Melbourne

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Jun, 26

Salary

99864.0

Posted On

23 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Correspondence Handling, Travel Arrangement, Finance Processing, Event Coordination, Committee Servicing, Stakeholder Engagement, Minute Taking, Written Communication, Attention To Detail, Expense Reconciliation, Microsoft Office, SharePoint, Interpersonal Skills, Discretion

Industry

Education Administration Programs

Description

Role type: Full Time (1.0 FTE); Fixed Term till Dec 2027. Faculty: Faculty of Science Department/ School: School of Physics Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super High impact science administration support to the Centre Director and COO with confidential duties and stakeholder coordination. Apply now to deliver executive and operational excellence for a national dark matter research centre and support seamless multi-institution collaboration. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As Centre Administrative Officer, you will provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation. You will gain experience in finance processing, event and committee coordination, and stakeholder engagement across a multi-institution Centre hosted by the School of Physics. What you will deliver: Provide Executive Support: Manage the Centre Director’s calendar and email, arrange travel, and handle confidential correspondence and tasks. Coordinate Committees and Events: Schedule and service Executive and Advisory Board meetings, prepare agendas and minutes, and support Centre visitors and events. Operational and Financial Administration: Process reimbursements, reconcile credit card expenditure and support administration of internal funding schemes. Stakeholder Engagement and Team Support: Maintain relationships with partner organisations, support shared inboxes and SharePoint sites, and provide backup assistance to the central administrative team. You may be a great fit if: You are a confident minute taker with strong written communication and attention to detail. You possess experience with finance systems, purchasing cards and expense reconciliation. You have solid event coordination skills and the ability to manage competing priorities. You are proficient with Microsoft Office and SharePoint and comfortable managing group inboxes. You demonstrate professionalism, discretion and strong interpersonal skills when liaising with internal and external stakeholders. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – School of Physics The University of Melbourne's School of Physics is one of Australia's leading Physics Schools. It has achieved this status through the high quality of its research and teaching programs. The school offers a wide range of physics subjects to undergraduate and postgraduate students, and performs research in the following areas: Astrophysics, Atomic, Molecular and Optical Physics, Experimental Condensed Matter Physics, Experimental Particle Physics, Materials Science, Physical Biosciences, Theoretical Condensed Matter Physics and Theoretical Particle Physics. Science at Melbourne is a global leader across discovery and applied scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au. Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Want to know more? For queries related to this specific position, contact Anita Vecchies at anitacv@unimelb.edu.au For questions related to our recruitment process email Oliver Bukasa at hr-careers@unimelb.edu.au For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Apply today, and join a community that’s shaping the future. Applications close: 5th April 2026. 11:55 PM; Melbourne time zone. Position Description: JR-011624 Centre Administrative Officer – ARC Centre of Excellence for Dark Matter Particle Physics_PD.pdf JR-011624 Centre Administrative Officer – ARC Centre of Excellence for Dark Matter Particle Physics_PD.doc Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The role involves providing high-quality executive support to the Centre Director and COO, managing their calendars, correspondence, travel, and confidential documentation. Additionally, the officer will coordinate events and committees, handle operational and financial administration tasks like processing reimbursements, and support stakeholder engagement across partner organizations.