CEO Assistant at Shopfully

, , Italy -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

40000.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, International Travel Planning, Expense Management, Event Organization, Executive Support, Diplomacy, Discretion, Conflict Resolution, Digital Executive Tools, Excel, Italian Proficiency, English Proficiency

Industry

Software Development

Description

We are the platform turning browsing into shopping. We connect 200 million shoppers with deals they love while boosting local sales for hundreds of top retailers and brands. We help consumers save time and money while making smart shopping decisions, and we support retailers and brands in engaging customers from online research to in-store purchases. In 2024, Shopfully joined forces with the North American company Flipp, creating a global leader in the sector. Together, we reach 400 million households and serve over 1,000 top retailers and brands across 27 markets, including Europe, Canada, the USA, Latin America, and Australia. Ready to spark your growth with us? WHO WE LOOK FOR 🦄 We are looking for a trusted partner to join our team as a CEO Assistant for a maternity cover. In this position, you will ensure seamless business continuity by keeping our CEO perfectly aligned and supported within our fast-paced global ecosystem WHAT YOU'LL DO 🏄🏻 Own and drive the execution of the CEO's complex calendar, efficiently coordinating requests across different countries, global stakeholders, and multiple time zones. Plan and execute seamless international business travel itineraries, directly managing visa requirements, bookings, check-ins, and all relative documentation, while aligning with personal preferences. Act as the main point of contact for internal corporate workflows, overseeing digital signatures, purchase orders, and expense management in close alignment with the Treasury department. Lead the organization of high-level internal corporate events, executive executive sessions, and support the coordination of company-wide corporate gatherings. Maximize the CEO's daily efficiency by filtering, prioritizing, and assembling essential reading materials, reports, and pre-meeting documentation. Manage corporate credit cards, internal expense reporting tools, and oversee complex medical, insurance, and personal reimbursement processes. Supervise and manage administrative updates, requirements, and logistics related to the executive company car. Provide dedicated support on confidential personal administrative tasks. WHAT YOU'LL NEED 🪄 Proven experience as a Personal Assistant or Executive Assistant supporting C-level figures within fast-changing, international environments. Exceptional diplomacy, absolute discretion, and an empathetic communication style. You possess an accommodating, open-to-listening approach. High resilience and decisiveness when driving the decision-making process. You are able to guide choices firmly, navigate ambiguity, and solve conflicts in a fast-changing landscape Exceptionally structured, detail-oriented, and proficient with digital executive tools, travel booking platforms, and budget pacing tools (Excel expertise is a plus). Full professional proficiency in both Italian and English is mandatory, given the cross-country nature of our leadership team. 👉 At our company, we value diversity and actively encourage it — we believe a variety of perspectives and backgrounds makes us stronger. We focus on potential rather than on having a “perfect” CV. If this role excites you and you believe you could grow into it — even if you don’t tick every single box in the requirements — we’d love to hear from you. SALARY RANGE ⚖️: € 28.000 - € 40.000 gross annual salary LOCATION 🌐 While we have offices in [insert locations], you can benefit from our flexible hybrid model (full remote available), empowering you to work where you're most effective. WHAT YOU WILL FIND AT SHOPFULLY 🤗 🌎 An opportunity to thrive in a rapidly scaling multinational company 🕶️ A vibrant, informal, and inclusive work environment 🧠 We champion autonomy, flexibility, and a hybrid work model, empowering you to own your work 📚 Access to learning opportunities and regular feedback sessions 🍓 Enjoy our central, modern offices featuring fresh snacks, coffee (including vegan options!), and ergonomic setups 🎉 Engage in meaningful team events: offsites, happy hours, company parties and celebrations that unite us beyond daily tasks 💻 We provide all the necessary equipment for you to work effectively and set up your workspace, wherever you are 🧰 Benefit from additional country-specific advantages based on local contracts and practices WHO WE ARE 💜 We’re a team of 450 people (and counting!), from 30 different nationalities. We’re on a mission to innovate, and we believe the key to that is seeing the world through a variety of perspectives. That’s why building a more diverse team, as well as bringing in even more talent, is so important for us. TO FEEL AT HOME 🛋️ IN SHOPFULLY YOU NEED 🎯 Progress Over Perfection: We move forward. Always. In a fast-moving world, speed with purpose beats certainty without action. Momentum matters—not for its own sake, but because it drives results. Clarity Through Transparency: We bring each other along. We work in teams, not silos. Transparency gives context, and context enables action. That means we share decisions early, publish work in progress, and document outcomes so others can learn, move faster, and build better. Learn Loudly: We grow by doing and by daring. Big bets unlock big breakthroughs. But real innovation demands risk, and risk always carries the possibility of failure. That’s not a flaw. It’s the price of ambition. Challenge with Empathy: We speak up, even when it’s hard—because candor shows care, and leads to better outcomes. Listening deeply is how we grow. Disagreeing openly is how we build trust. Always Build Better: We are builders—of products, systems, and ideas. But more than that, we are builders of better. Better has no finish line. It’s a mindset. If you choose to apply for this specific job position and submit your application, which may include personal data such as your identifying details, contact information, curriculum vitae, cover letter, professional qualifications, and/or employment history, please be informed that your data may be shared with our Affiliates*, including Offerista Group GmbH and Flipp Operations Inc. The aforementioned entities will act as joint controllers for the limited purpose of intra-group sharing related to the evaluation of candidates’ applications. This means that your data may be processed by the Affiliate to assess your application and, if deemed suitable, to contact you regarding potential employment opportunities. However, please note that from the moment an Affiliate initiates direct contact with you and engages in any further processing of your personal data beyond the initial intra-group sharing for evaluation purposes, such Affiliate shall act as an independent data controller. In such cases, the processing of your personal data will be subject to the specific privacy policies that can be found here. * Affiliates shall mean any entity that directly or indirectly controls, is controlled by or is under common control with ShopFully SpA and its Affiliates’ subsidiaries, meaning any entity which is directly or indirectly controlled by the Affiliates.

Responsibilities

Manage the CEO's complex global calendar, international travel, and corporate workflows including expenses and digital signatures. Coordinate high-level corporate events and provide dedicated support for confidential personal administrative tasks.