Certified Payroll Administrator
Join our Human Resources Team as a Certified Payroll Administrator, where you’ll ensure compliance with prevailing wage laws and certified payroll reporting for public works and government-funded projects.
Your expertise in Davis-Bacon Act requirements, union and non-union payroll processes, and Department of Labor (DOL) regulations will be crucial.

Key Responsibilities:

• Prepare, review, and submit certified payroll reports timely and in compliance with federal, state, and local requirements (e.g., Davis-Bacon, DIR, WH-347).
• Maintain detailed and accurate employee payroll records, including timecards, fringe benefits, wage determinations, and deductions.
• Ensure accurate application of prevailing wage rates, fringe benefits, and proper job classifications for each project and worker.
• Collaborate with project managers, HR, and accounting teams to verify hours worked and job classifications.
• Respond to audits and requests from regulatory agencies (i.e., DOL) with detailed and accurate appropriate documentation.
• Stay current on labor laws, wage determinations, and industry standards related to certified payroll.
• Manage electronic payroll submissions through systems such as eMars, LCPtracker, Elation, and/or other applicable platforms.
• Coordinate with project managers, HR, and field supervisors to verify labor hours and job codes.
• Train internal staff on certified payroll processes and compliance best practices.
• Resolve payroll discrepancies or employee concerns related to certified wage compliance.
• Assist with payroll processing as needed.
• Demonstrate flexibility and commitment by performing other duties as assigned.

Qualifications:

• Bachelor’s degree in Human Resources or Business, and/or equivalent experience in lieu of education.
• Minimum 5 years of progressive payroll experience.
• Minimum 3 years of experience focused on certified payroll and/or prevailing wage rates.
• Experience in the construction industry or government contracting environment.
• Proven experience as a Payroll Administrator, in a union environment, including union payroll processing with certified payroll experience in construction or public works projects.
• Strong knowledge of prevailing wage laws and certified payroll regulations (e.g., Davis-Bacon Act, California DIR, etc.).
• Proficiency in payroll software and systems (i.e., Paycor, ADP, Rippling), and electronic certified payroll systems like LCPtracker, Elation, or eMars

Skills:

• Technical and analytical capacity.
• Ethical conduct.
• Excellent organizational and communication skills.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with HRIS platforms.

Preferred Certification:

• Certified Payroll Professional (CPP).

Work Environment:

• Climate-controlled office and occasional field/construction environments.
• Standard office equipment usage.
• Moderate noise level; hearing protection required in certain areas.

Physical Demands:

• Regular speaking and listening.
• Frequent standing, walking, and handling objects.
• Ability to lift/move items up to 25 pounds.
• Travel to company locations as needed; valid driver’s license required.

Position Type:

• Full-time, with hours based on business needs.

• Prepare, review, and submit certified payroll reports timely and in compliance with federal, state, and local requirements (e.g., Davis-Bacon, DIR, WH-347).
• Maintain detailed and accurate employee payroll records, including timecards, fringe benefits, wage determinations, and deductions.
• Ensure accurate application of prevailing wage rates, fringe benefits, and proper job classifications for each project and worker.
• Collaborate with project managers, HR, and accounting teams to verify hours worked and job classifications.
• Respond to audits and requests from regulatory agencies (i.e., DOL) with detailed and accurate appropriate documentation.
• Stay current on labor laws, wage determinations, and industry standards related to certified payroll.
• Manage electronic payroll submissions through systems such as eMars, LCPtracker, Elation, and/or other applicable platforms.
• Coordinate with project managers, HR, and field supervisors to verify labor hours and job codes.
• Train internal staff on certified payroll processes and compliance best practices.
• Resolve payroll discrepancies or employee concerns related to certified wage compliance.
• Assist with payroll processing as needed.
• Demonstrate flexibility and commitment by performing other duties as assigned