GENERAL DESCRIPTION:

WDOC is seeking a Chief Financial Officer for the Cheyenne Central Office. This position has responsibility for all of the accounting functions and personnel, including budgetary oversight, for five prisons, probation and parole offices, and the central office. This position is responsible for developing and implementing accounting and internal control policies and procedures, including changes due to legislation. The position is part of the WDOC executive team and contributes to the management decisions of the Agency. This position is responsible for budget preparation for the WDOC. This is an at-will position and serves at the discretion of the Director and does not have authority over prison operations.
Human Resource Contact: Deborah.Hale@wyo.gov or 307-777-6136

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Establish an agency budget in conjunction with the Director and administrators. Prepare and submit the budget according to Budget Department instructions.
• Responsible for the supervision and oversight of WDOC finance employees.
• Be present with the agency director in budget hearings with the Governor and the Joint Appropriations Committee and answer questions as necessary.
• Advise the Director and administrators on budget matters that impact the Agency.
• Monitor agency budgets in conjunction with other administrators to ensure expenditures comply with appropriations and ensure budgets are not overspent. This includes monitoring the agency personnel budget monthly to ensure it does not exceed the legislative requirements from one biennium to the next. Initiate budget corrections or modifications.
• Ensure reversions are processed to the correct fund according to reversion requirements.
• Monitor cash balances and Financial statements of non-general fund accounts to ensure proper operating funds are in place and rates and established accordingly; make recommendations to the Director based on analysis of existing or potential shortfalls or revenue surpluses.
• Oversee the billing function for internal service funds and other billings necessary, including establishing processes and procedures for billing and collecting revenues, and monitoring accounts receivable balances to ensure receivables are current.
• Establish processes and implement procedures for properly balancing revenue to expenditures and collecting appropriate revenues for non-general fund budgets.
• Non-general fund budgets include internal service funds, federal funds, trust and Agency funds, and other special revenue.
• Plan, implement, and oversee all fiscal functions of WDOC. This includes: establishing, reviewing, and analyzing fiscal processes to ensure compliance with Generally Accepted Accounting Principles (GAAP), state statutes, other rules and regulations, and policies; ensuring processes and operations offer the best customer service and greatest efficiency and also that they meet the Agency’s goals as identied in the agency and division strategic plan; establishing and implementing changes as necessary; implementing changes based on legislative or other of financial direction; making recommendations to the Director.
• Establish policies and procedures, and internal controls to be used by the Agency. Ensure policies and procedures are being followed by all fiscal personnel in the Agency through analysis of processes.
• Answer questions from internal and external auditors in regards to expenditures, revenues, and other matters.
• Change and implement policies and procedures as necessary to follow appropriate accounting principles.
• Authorize and direct implementation of new or revised financial policies, standards, and procedures to comply with new or revised state and federal financial statutes and requirements.
• Serve as part of the agency executive management team and contribute to decisions that impact the Agency as a whole, such as internal control policies and approving pay approval and reclassification requests from the budget perspective.
• Collaborate with administrators and advise them on purchasing decisions, rate-setting decisions, and other issues and decisions that have budgetary or fiscal impacts.
• Perform special projects that have Agency or statewide impact. Contribute to the creation of the agency budget, strategic plan, and annual report.
• Prepare fiscal impact statements on any proposed legislation.
• Oversee the reporting, publishing, and dissemination of the Agency’s financial position monthly/quarterly, and annual basis.

KNOWLEDGE:

• Knowledge of the State of Wyoming legislative process.
• Knowledge of the state budget process.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of state statutes, other rules and regulations, and policies.
• Knowledge of advanced leadership and supervisor skills.

MINIMUM QUALIFICATIONS:

None - See “Preferences”

• Establish an agency budget in conjunction with the Director and administrators. Prepare and submit the budget according to Budget Department instructions.
• Responsible for the supervision and oversight of WDOC finance employees.
• Be present with the agency director in budget hearings with the Governor and the Joint Appropriations Committee and answer questions as necessary.
• Advise the Director and administrators on budget matters that impact the Agency.
• Monitor agency budgets in conjunction with other administrators to ensure expenditures comply with appropriations and ensure budgets are not overspent. This includes monitoring the agency personnel budget monthly to ensure it does not exceed the legislative requirements from one biennium to the next. Initiate budget corrections or modifications.
• Ensure reversions are processed to the correct fund according to reversion requirements.
• Monitor cash balances and Financial statements of non-general fund accounts to ensure proper operating funds are in place and rates and established accordingly; make recommendations to the Director based on analysis of existing or potential shortfalls or revenue surpluses.
• Oversee the billing function for internal service funds and other billings necessary, including establishing processes and procedures for billing and collecting revenues, and monitoring accounts receivable balances to ensure receivables are current.
• Establish processes and implement procedures for properly balancing revenue to expenditures and collecting appropriate revenues for non-general fund budgets.
• Non-general fund budgets include internal service funds, federal funds, trust and Agency funds, and other special revenue.
• Plan, implement, and oversee all fiscal functions of WDOC. This includes: establishing, reviewing, and analyzing fiscal processes to ensure compliance with Generally Accepted Accounting Principles (GAAP), state statutes, other rules and regulations, and policies; ensuring processes and operations offer the best customer service and greatest efficiency and also that they meet the Agency’s goals as identied in the agency and division strategic plan; establishing and implementing changes as necessary; implementing changes based on legislative or other of financial direction; making recommendations to the Director.
• Establish policies and procedures, and internal controls to be used by the Agency. Ensure policies and procedures are being followed by all fiscal personnel in the Agency through analysis of processes.
• Answer questions from internal and external auditors in regards to expenditures, revenues, and other matters.
• Change and implement policies and procedures as necessary to follow appropriate accounting principles.
• Authorize and direct implementation of new or revised financial policies, standards, and procedures to comply with new or revised state and federal financial statutes and requirements.
• Serve as part of the agency executive management team and contribute to decisions that impact the Agency as a whole, such as internal control policies and approving pay approval and reclassification requests from the budget perspective.
• Collaborate with administrators and advise them on purchasing decisions, rate-setting decisions, and other issues and decisions that have budgetary or fiscal impacts.
• Perform special projects that have Agency or statewide impact. Contribute to the creation of the agency budget, strategic plan, and annual report.
• Prepare fiscal impact statements on any proposed legislation.
• Oversee the reporting, publishing, and dissemination of the Agency’s financial position monthly/quarterly, and annual basis