Job Description: Children’s Home Administrator
RESPONSIBLE TO: Company Director
JOB SUMMARY: Recruitment & Back Office Administration Tasks
HOURS OF WORK: 16 hours per week, Tuesday & Friday, 9am – 5pm
LOCATION: Tamworth
TYPE: Part-Time

JOB OVERVIEW

Destini is looking for a proactive and highly organised Children’s Home Administrator to join our growing team, this role will play a vital part in ensuring the organisation runs smoothly day to day. A main responsibility of the role will be managing staffing and recruitment, ensuring processes align with safer recruitment principles, this includes coordinating DBS checks, training records and compliance documentation, as well as being responsible for ensuring the staffing team is full and there is five bank staff on role for cover at all times. In addition to recruitment support, the postholder will assist the organisations director with a variation of back-office and business administration tasks that will vary week to week based on the needs of the organisation, this will require flexibility, initiative and a strong eye for detail.

QUALIFICATIONS AND SKILLS

Essential:
- Proven experience in recruitment or administration, preferably within the care or education sector.
- Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities.
- Proficient in using RAG rating systems and other tracking tools to monitor progress.
- Strong communication and interpersonal skills, with the ability to build relationships with both staff and clients.
- High attention to detail, particularly in maintaining accurate records and documentation.
- Ability to work independently and as part of a team.
Desirable:
- Strong understanding of safer recruitment practices and compliance requirements.
- Knowledge of DBS check processes and training requirements within the care sector is highly desirable.
- Knowledge of platforms such as Peninsula, Bright HR and Care Check.

• Manage end-to-end recruitment administration in line with safer recruitment protocols. Maintain communication with our HR advisors at Peninsula to ensure accurate and well-advised information is provided to staff
• Support with the administration of staff who hold sponsorships and visas
• Support HR queries day to day
• Support staff well-being day to day
• Manage Bright HR and BLIP staff management platform
• Support with payroll including compiling of timesheets, communicating with staff regarding their hours, point of contact for staff and administration logging hours and monthly pay
• Coordinate and track DBS checks, employment references, right-to-work documents, and staff files.
• Maintain accurate and confidential personnel records in compliance with regulatory standards.
• Provide administrative assistance to directors across day-to-day business operations.
• Prepare reports, correspondence, and support documentation as required.
• Organise and minute team meetings, maintain schedules and ensure follow-up on action points.
• Recruit, maintain, and coordinate a pool of at least five bank staff to ensure that shift coverage is always available.
• Ensure smooth running of the office environment, including maintaining supplies, filing systems and essential records.
• Handle incoming communication (emails, phone calls, and post) in a timely and professional manner.
• Assist in reviewing and updating company policies, procedures, and administrative systems to ensure compliance with current legislation and internal standards.
• Undertake additional administrative tasks as needed in response to the changing needs of the business.