CITY OF UNDERWOOD

Job Description
City Auditor

Job Title: City Auditor
Location: Underwood, ND
Reports to Commission

POSITION QUALIFICATIONS STATEMENT

City Auditor

1.QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

2. EDUCATION AND/OR EXPERIENCE

a. Graduation from college or university with a bachelor’s degree or equivalent in business or public administration or a closely related field; or
b. Four (4) years of related experience; or
c. Any equivalent combination of education and experience.

3. LANGUAGE SKILLS:

Ability to read, analyze and interpret common legal documents, rules and regulations. Ability to respond to common inquiries or complaints from employees and customers, or members of the community. Ability to effectively present information to the City Council, officers and employee groups.

4. MATHEMATICAL SKILLS:

Ability to apply mathematical skills as they apply to accounts payable and receivable. Knowledge of computer programs to create spreadsheets.

7. SPECIAL REQUIREMENTS:

a. Working knowledge of the principles and practices of public administration, municipal finance, human resources, public works, public safety, and community development. Skill in preparing and administering municipal budgets, municipal programs, working knowledge of payroll administration, benefits, and accounts payable functions; working knowledge of office practices and procedures; records management.
b. Ability to prepare and administer municipal budgets with breakdown by funds and accounts; ability to maintain records accurately and effectively; ability to maintain effective accounting procedures; ability to accurately account for city funds; ability to prepare and analyze financial reports.
c. Ability to establish and maintain effective working relationships with supervisors, other departments, employees, officials, and the public. Ability to communicate effectively verbally and in writing; ability to plan, organize and supervise clerical workers and assigned staff; ability to multi-task, work under pressure and/or frequent interruptions; ability to work effectively with people.
d. Skill in operation of listed tools and equipment.

11. SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interview and reference check
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In perso

a. Performs assigned operations to achieve goals within available resources; performs, except as otherwise directed, the functions and responsibilities of City Auditor as prescribed in Chapter 40-16 of NDCC.
b. Attends all meetings of the governing body and keeps a complete record of its proceedings. The official proceedings are to be signed by the auditor when they are prepared and by the Mayor upon board approval at a subsequent meeting. Responsible for publishing minutes according to law.
c. Takes and transcribes minutes for the City Council meetings and various special meetings, maintains permanent records of city meetings and resulting actions; prepares meeting agendas and meeting materials packets in a timely fashion.
d. Gathers information and prepares a variety of reports and related information for City Council decision making purposes and other requests.
e. Communicates official policies and procedures to Council, staff and the general public.
f. Maintains all City financial records.
g. Responsible for financial activities, including processing of receipts, disbursements, revenues, expenditures and adjustments; cash and bank reconcilements; cash receipts; verification and payment of bills; bank deposits.
h. Oversee investments of City funds, special assessments, and other fiscal accounting functions. Responsible for Property and Liability Insurance for City.
i. Monitors revenues and expenditures to assure sound fiscal control.
j. Prepares annual budgets with input from finance committee and department heads.
k. Assures effective and efficient use of budgeted funds.
l. Supervises the collection of fees, utilities, and other receipts in accordance with laws and regulations.
m. Responsible for payroll and tax reporting, accounts payable processing, utility and other billings.
n. Responsible for personnel activities, including maintenance of records on payroll, benefits, hours worked, time off, withholding and other personnel records and documents; answering of payroll, benefits and other personnel related questions from employees.
o. Countersigns contracts.
p. Maintains a current Fixed Assets and Inventory list for the City. Responsible for Record Retention Management.
q. Performs various other activities including filing and retrieving public records, researching and gathering information. Issues licenses and permits.
r. Coordinates election procedures including providing petitions and other election forms as requested, and posting and publishing election related notices as required.
s. Participates in seminars, workshops, and continuing education as appropriate and necessary.
t. Oversees maintenance and upgrading of computers, printers, and recording equipment, software, internet technology and related technology items for the City’s computer system; coordinate computer support with outside vendors and service providers.
u. Oversees general maintenance and upkeep of City Hall.
v. Performs other duties and assumes additional responsibilities as directed by the Mayor and Council to ensure efficient City operations.
w. Acts as an ambassador for the City.