Clerical Officer at Aspect

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

36.33

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Customer Experience, Data Management, Excel, PowerPoint, Document Preparation, Project Coordination, Proofreading, Communication, IT Support, Financial Administration, Record Management, Office Equipment Maintenance, WHS Compliance, Stakeholder Engagement, Attention to Detail

Industry

Non-profit Organizations

Description

Company Description Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven. At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum. Job Description 5 days per week, during school terms only Work with a supportive, inclusive, and collaborative team $36.33 per hour plus superannuation Located at Aspect Vern Barnett School, Forestville, NSW. Administration Ensure administration tasks are completed accurately, professionally, and on time Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way Prepare letters, email communications, memos, reports, and other documents, as required Use established Excel spreadsheets for managing data and information Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met Proof-read documents, reports, brochures, and newsletters as required Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems Perform other general administrative duties as required. Customer Experience Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person. Operational Matters Ensure the office equipment functions well and is maintained and serviced to meet business needs Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer Organise catering for special functions as required, including the provision of kitchen supplies Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback. Financial administration and reporting Submit invoices and expenses for payment through Expense Manager / ProSpend Prepare, reconcile and process accounts and credit card statements with appropriate receipts Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time. Information Systems Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets Update and maintain data in the school database system Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc. Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner. Click here to view the full Position Profile Qualifications Relevant administration training and/or qualifications would be well regarded Computer and technology literacy including MS Office applications (intermediate) and Google Suite Experience using the TASS School Management system (preferred) Knowledge and/or experience in the education or disability sector Minimum of two years' experience in an administration role Exceptional customer experience skills Ability to perform all tasks with attention to detail and capacity to meet deadlines. Additional Information About the School Aspect Vern Barnett School provides placement for approximately 120 students on the autism spectrum from ages 4 to 16 years from Forestville, as well as from 5 satellite classes within the Catholic and Department of Education Schools in Sydney’s northern suburbs. To find out more about our school, click here. What we offer Salary packaging options to increase your take-home pay Employee referral incentives Access to a wide range of discounts through Beny on everyday purchases Discounted membership to fitness facilities through Fitness Passport Employee Assistance Program (EAP). This position is covered by the Independent Schools NSW (Professional and Operational Staff) Cooperative MultiEnterprise Agreement 2025. To apply: Click on the green "I'm Interested" button, attach your resume and complete the candidate questionnaire; a cover letter is optional. We do not accept CV's directly via email. Applications close on 2nd November 2025. Aspect reserves the right to interview and appoint at any stage during the search process. Enquiries should be directed to: Talia Morgan, Leader of Learning & Wellbeing, Aspect Vern Barnett School, [email protected] or (02) 9454 8359. Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these. Learn more about us: www.autismspectrum.org.au

Responsibilities

The Clerical Officer will ensure accurate and timely completion of administrative tasks, manage school records, and provide a welcoming experience for all stakeholders. Additionally, the role involves supporting projects and maintaining effective communication with various external stakeholders.