CANDIDATE INFORMATION BOOKLET – CLERICAL OFFICER (GRADE III)

Longford County Council is one of Local Authorities in the Republic of Ireland. The
Council has responsibility for the delivery of a wide range of services which are necessary to
the physical, economic, social and cultural life of County Longford, with a focus on making
Longford an attractive place to live, work and invest.
The following comprises the areas of service delivery in Longford County Council:
• Economic & Community Development • Fire & Emergency Services
• Local Enterprise • Environment
• Planning • Finance
• Cultural & Recreational Services • Information Services
• Infrastructure • Corporate Services

• Water Services • Human Resources

• Housing

This is an opportunity to gain employment in the role of Clerical Officer with Longford
County Council.
Longford County Council is committed to a policy of open and fair recruitment,
in line with good practice, recruitment & selection standards, employment
legislation and relevant circulars from the Department of Housing, Local
Government & Heritage.
This Candidate Information Booklet is intended to provide information on the
post of Clerical Officer and the selection process and candidates are advised to
familiarise themselves with the detailed information in advance of submitting
their application.
Candidates should satisfy themselves that they are eligible under the
Qualifications to apply for the post of Clerical Officer.
Where a candidate provides false or misleading information or has deliberately
omitted relevant information on their application form this may result in their
disqualification from the competition.

. EDUCATION, TRAINING AND EXPERIENCE ETC.

Each candidate must, on the latest date for receipt of completed application forms:

• have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects

from the approved list of subjects in the Department of Education Established Leaving
Certificate Examination or Leaving Certificate Vocational Programme.

or

• have passed an examination of at least equivalent standard.

or

• have had at least two year’s previous service in an office of Clerical Officer, Clerk/Typist

(Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local
authority, or health board in the State.

or

• have satisfactory relevant experience which encompasses demonstrable equivalent skills.

and

• have a proficiency or aptitude with computers.

ROLE & DUTIES OF THE POST

The duties shall be such clerical/administrative and secretarial as may be assigned to the employee

from time to time by the Local Authority and will involve:

• General clerical, administrative and customer service duties which may include but is not limited

to: -
➢ Dealing with members of the public at a variety of levels through various means of
communication
➢ Processing applications for service in accordance with Councils policies, procedures and plans
➢ Carrying out a range of administrative tasks including photocopying, preparing
letters/documents/presentations for public circulation, typing, minute taking, report/return
preparation, filing, arranging meetings, receipting/balancing payments including cash, handling
internal and external mail.
➢ Operation of the financial system and other local government systems.
➢ Processing of invoices, filing, photocopying, scanning, etc.
➢ Front of house counter duties (including reception cover, customer service desk, motor tax desk,
housing desk, planning desk, etc.)
➢ Dealing with correspondence for the section
➢ Collating data/information for reporting

responsibilities

• Communicate clearly and actively listen
• Effective written and verbal skill