Clerical Officer / Sixth Form Study Supervisor (Maternity Cover) at Education Authority Northern Ireland

Derry/Londonderry, Northern Ireland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Work, Pupil Supervision, Time Management, Organizational Skills, Customer Focus, Teamwork, Interpersonal Skills, Communication Skills, Word Processing, Filing, Record Keeping, Cash Handling, Secretarial Support, Computer Proficiency, Microsoft Word

Industry

Education Administration Programs

Description

JOB DESCRIPTION JOB TITLE: Clerical Officer / Sixth Form Study Supervisor REPORTS TO: The Principal JOB PURPOSE To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors. To supervise the sixth form area and ensure conditions are conductive to study. MAIN DUTIES AND RESPONSIBILITIES Pupil Supervision. Supervise senior pupils during their study periods and examinations as required and maintain a quiet academic environment in the school study/library. Maintain and advise on mechanisms to improve the study environment for the pupils. Communicate with appropriate teaching staff regarding behaviour of pupils. Inform appropriate teaching staff of absenteeism of pupils from study periods without permission. Ensure pupils maintain a tidy work environment and report any damage. General Administrative Processes and Records Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all returns/records as required. Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources. Operate manual and/or computerised information systems in connection with pupils. Complete and submit all returns/records as required. Maintain stock of reference books in sixth form studies. Assist in school administration, as required. Finance Receive, receipt and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel and provide assistance in relation to financial procedures. Reception, Secretarial and Secretariat Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school. Service meetings and draft minutes as required Other Duties Assist work placement students with practical tasks and assignments within the school office (where appropriate). Participate in any relevant training as required. Implement all school policies and procedures. Such other duties as may be assigned within the level of the post. This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. PERSON SPECIFICATION NOTES TO JOB APPLICANTS You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise. The stage in the process when the criteria will be measured is outlined in the table below. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria. SECTION 1 - ESSENTIAL CRITERIA The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted. Factor Essential Criteria Method of Assessment Qualifications/ Experience Hold a minimum of five GCSE passes (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications OR Have a minimum of one year demonstrable experience in a school environment Shortlisting by Application Form Skills / Abilities Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook Shortlisting by Application Form SECTION 2 - ESSENTIAL CRITERIA The following are additional essential criteria which will be measured during the interview/selection stage. Factor Essential Criteria Method of Assessment Knowledge Evidence of knowledge of: The requirements of a Clerical Officer and Sixth Form Study Supervisor. General office administrative processes and records. Interview Skills / Abilities Proven effective time management and organisational skills Evidence of a customer focused approach to work Ability to work effectively as a team member and also independently Evidence of sound interpersonal and communication skills Interview Values Orientation Evidence of how your experience and approach to work reflect the school’s values/ethos. You will find information about the school’s values/ethos on our school website: Interview SECTION 3 - DESIRABLE CRITERIA Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted. Factor Desirable Criteria Method of Assessment Experience Have a minimum of 6 month's experience of working in a school environment Shortlisting by Application Form DISCLOSURE OF CRIMINAL BACKGROUND The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage. Further information can be accessed at NI Direct or the Department of Justice. APPLICANT GUIDANCE NOTES To view the applicant guidance notes, please click here.

Responsibilities

The role involves providing comprehensive administrative, clerical, and secretarial support to the Principal, staff, and Board of Governors, alongside supervising the sixth form area to ensure conducive study conditions during study periods and examinations.