OVERVIEW:

Performs a range of general clerical, accounting, and bookkeeping support functions for a large Heavy Civil Contractor. This is a full-time hourly position. Company is seeking someone with great attention to detail and a strong work ethic.

SKILLS & EXPERIENCE:

Ability to design, prepare, and maintain spreadsheets using basic mathematical calculations (e.g., Excel, PivotTables).
Knowledge of accounting and bookkeeping, principles, terminology and practices.
Knowledge of general record keeping and filing systems.
Ability to compare data from a variety of sources for accuracy and completeness (attention to detail).
Ability to follow, apply, and interpret instructions and/or guidelines.
Ability to determine work priorities to meet accounting team’s schedules and deadlines.
Ability to communicate effectively.

Review digital and paper invoices from vendor/subcontractor and route to project managers via accounts payable approval system.
Reconciliation of vendor statements including problem solving/analysis.
Assist with processing vendor invoices.
Sort and route incoming mail.
Assist with year-end 1099 reporting and maintain W-9 files.
Assist fulfilling external Auditor requests during yearly audits.
Maintain excel spreadsheets as directed by others and update and maintain master databases as directed by Managers.
Perform general office duties such as filing, scanning, mailing, faxing, answering telephone, and photocopying.
Miscellaneous tasks or special projects assigned by accounting managers.
Order and maintain office supplies, with consideration of yearly budget.
Reconciling processed work by verifying entries and comparing system reports to balances.
Excellent analytical, problem solving and decision-making skills.
Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
Responsible for tracking subcontractor certificates of insurance (COI): ensuring Company limits are met, that COIs are current, and working with Company’s internal legal department to assist subcontractors with any deficiencies