Clerk III Fleet Billing at Fort Bend Independent School District

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

0.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Billing, Invoicing, Financial Reconciliation, Vendor Coordination, Purchase Order Processing, Data Entry, Budget Monitoring, Microsoft Office, Database Management, Recordkeeping, Business English, Administrative Support, Inventory Tracking, Financial Reporting, Attention To Detail, Confidentiality

Industry

Description

Job Overview The Clerk III Fleet Billing will perform a variety of advanced-level clerical tasks that support the operations and functions of the Transportation Department with a primary focus on fleet‑related billing, invoicing, reconciliations, and vendor coordination. The Clerk supports accurate financial tracking of fleet services, parts, fuel, repairs, and equipment while ensuring compliance with district purchasing and accounting procedures. Work decisions are made in accordance with established precedents and departmental policies. Position Description Essential Duties and Responsibilities Fleet Billing & Financial Support Process, review, and maintain records of fleet‑related invoices, including fuel, parts, repairs, equipment, radios, cameras, and contracted vendor services. Match invoices to purchase orders and receiving documentation; identify discrepancies and coordinate resolution with vendors and internal departments. Maintain accurate billing files and supporting documentation for auditing, reporting, and record‑retention purposes. Assist with monthly, quarterly, and annual tracking of fleet expenditures to support department budget monitoring. Purchasing & Vendor Coordination Review requisitions for accuracy and ensure required approvals are in place prior to purchase order processing. Enter, track, and file purchase orders related to transportation fleet operations. Perform vendor follow‑up, expediting, and billing issue resolution as needed. Serve as a point of contact for fleet‑related billing inquiries from vendors, supervisors, and authorized district staff. Data Entry, Tracking & Reporting Perform data entry related to fleet billing transactions, vehicle costs, equipment purchases, and service expenses. Maintain fleet billing spreadsheets, databases, and inventory‑related financial records. Prepare and distribute reports and documentation as requested by Transportation leadership or authorized personnel. Clerical & Administrative Support Provide general clerical support to the Transportation Department, including filing, record maintenance, copying, scanning, and document distribution. Maintain organized electronic and hard‑copy records of invoices, purchase orders, and billing documentation. Answer phone and email inquiries related to fleet billing; provide information, route calls, or take messages as appropriate. Assist with correspondence, mailings, departmental documentation, and special projects as assigned by the supervisor. Additional Support Duties Assist with office supply ordering and inventory tracking for fleet or department needs. Support department activities, workshops, or operational tasks as assigned. Perform other related duties consistent with the Clerk III classification and as assigned by the supervisor. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED including or supplemented by courses in keyboarding and office practices Minimum of 3 years of clerical experience preferably in transportation, fleet operations, finance, accounting, purchasing environment, public sector, or school district setting Experienced in general office procedures, preparation of reports, maintenance of records, collection of data and processing work orders Proficient in Microsoft Office applications and database management and recordkeeping Thorough knowledge of business office procedures, practices and equipment, business English and office terminology Ability to understand and follow oral and written directions. Ability to communicate effectively, both orally and in writing. Ability to work independently on assigned tasks. Ability to maintain a high level of confidentiality of district, student, customer or vendor information Knowledge of billing, invoicing, and purchasing processes Strong attention to detail and accuracy Ability to manage multiple deadlines and high-volume transactions Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Responsibilities

The Clerk III Fleet Billing manages fleet-related invoicing, reconciliations, and vendor coordination to ensure accurate financial tracking of transportation services. They are responsible for processing purchase orders, maintaining financial records, and providing general administrative support to the Transportation Department.