OPENING STATEMENT

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.
At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.
As staff, you play a pivotal role in enhancing people’s lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you’ll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you’ll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

POSITION SUMMARY

Reporting to the Director, Housing & Social Services, this position performs all Housing & Social Services office administration functions, including but not limited to, procurement, accounts payable and receivable, payroll, coordination of attendance information and related HR administration.

QUALIFICATIONS, COMPETENCIES

2 year diploma in Business Administration, Office Administration or equivalent.
2 years experience in payroll data entry and bookkeeping in an accounts payable and receivable environment.
Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.

SKILLS, ABILITIES, WORK DEMANDS

Typing 50 wpm (tested) and Intermediate Microsoft Office skills (word, excel and access tested)
Knowledge of provincial Social Assistance Management System (SAMS) and PeopleSoft software an asset
Intermediate mathematics/accounting/skills
Ability to interpret policy
Ability to create reports and inventory data
Strong organization & administration skills and ability to meet deadlines
Strong interpersonal skills, ability to manage difficult interactions
Adherence to strict confidentiality requirements
Required to obtain and maintain satisfactory criminal record check.

Responsible for the administration and coordination of procurement activities for the department including receiving & processing payments for office supplies, equipment, related maintenance and services
Process accounts payable and receivable transactions, respond to all related inquiries
Reconcile monthly and year end office administration accounts and prepare financial reports
Maintain attendance information and prepare hourly payroll, maintain related in house records, tracking tools and schedules; research and resolve related issues
Complete all required HR actions & documentation; respond to employee related inquiries
Manage telephony system and respond to related issues and inquiries
Coordinate employee systems and building access
Manage cash receipts including bank deposits
Manage records related to the above duties including their filing, storage and purging
Responsible for the administration and coordination of procurement activities for the designated business unit
Provide administration support to department’s Joint Health and Safety Committee
Issue manual replacement client cheques
Prepare cost and statistical reports as requested
Assist with general admin office functions including mail distribution and general staff inquiries
Know and observe Occupational Health & Safety regulations and local office security policies in the performance of all duties
Other duties as assigned.