GENERAL SUMMARY

This position’s responsibilities are to provide a variety of support to the Teaching & Learning Department. Responsibilities include organizing, coordinating, supporting, providing technical support, managing budgets and office functions, distributing course information and material; coordinate paraeducator certification and training records; serve as liaison with Pierce College and manage training logistics; support communication, scheduling, and accountability systems.

MINIMUM QUALIFICATIONS

Education and Experience
Education, training, skills, and experience necessary to carry out the assignment, involving maintaining detailed records and customer service.
Allowable Substitutions
Not applicable.
Required Knowledge, Skills and Abilities
Ability to communicate effectively, both oral and in writing. Skill and accuracy in arithmetic. Ability to work independently with minimal supervision. Skill in time management. Ability to organize and set priorities for work. Effective customer relation skills. Ability to establish and maintain effective working relationships with a diverse group of people.
Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.

CONDITIONS

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description giving consideration to the bargaining agreement. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.

Depending upon the individual assignment, the Clerk – Teaching & Learning Department may perform all or a combination of the following:

• Manages and maintains comprehensive records for paraeducator certification requirements, including tracking completion of the Fundamental Course of Study (FCS), General Certificate progress, and clock hour documentation.
• Oversees the submission and processing of paraeducator certification reimbursement forms and ensures compliance with state and district-level training mandates.
• Acts as the primary liaison between the district and Pierce College for all paraeducator training programs.
• Maintains the district’s Pierce College para tracking spreadsheet, monitors pay rosters and approvals through Paylink, and collaborates on contract-related matters between the district and the college to ensure seamless implementation of required coursework and trainings.
• Drafts and sends timely correspondence to newly hired and current paraeducators regarding certification deadlines, class schedules, and training requirements.
• Maintains and distributes training calendars, monitors attendance including no-shows (and related chargebacks if applicable), and ensures accurate data is tracked and reported to support funding and compliance efforts such as iGrant submissions.
• Performs related duties consistent with the scope and intent of the position.
• Assists Teaching & Learning staff as needed.
• Provides additional support with a variety of backup and peak load support to the Teaching & Learning Department including answering telephones, assisting office visitors, additional filing and other office duties as needed or as assigned.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.