The Township of Georgian Bay is a growing water-based community located in the District of Muskoka along the eastern shore of beautiful Georgian Bay. We have a multitude of inland lakes, are a gateway to the world-famous 30,000 Islands and the access point to Georgian Bay Islands National Park. Steeped in history, our cultural roots are an important part of our community.
The Township has a permanent resident population of approximately 3,500 and an additional seasonal population of around 17,500. The municipal office is located in Port Severn which is a short commute from Barrie, Midland, Orillia, Parry Sound, and surrounding areas.
Overview: We are looking for a Clerks Administrative Assistant to join our team for an 8-month contract. This position will provide administrative support to the Director of Corporate Services/Clerk. This includes assisting with corporate records management, preparing documents, booking appointments, and managing incoming correspondence and mail.

KNOWLEDGE/EXPERIENCE:

• 2 to 4 years of experience in an administrative role, preferably in a Municipal setting.
• College diploma or University degree in Office Administration, Business, or related field.
• Excellent communication, organizational, time management, and administrative skills.
• Strong computer skills and familiarity with Microsoft Office Suite.
• Familiarity with the Municipal Act and/or other legislation relevant to the municipal setting would be an asset.
  Wage rate: $30.07 to $32.87 per hour plus 4% vacation pay, based on a 35-hour workweek, Monday to Friday.
  The Township of Georgian Bay is committed to an inclusive, barrier free environment. Accommodation will be provided in all steps of the hiring process. Please advise the Township’s Human Resources Department if you require any accommodations to ensure that you can participate fully and equally during the recruitment and selection process.
  We thank all applicants for their interest in the Township of Georgian Bay; however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Privacy Protection Act, all information collected under the authority of the Municipal Act, 2001, will be used only during the selection process for the subject of posting.
  Job Type: Fixed term contract
  Contract length: 8 months
  Pay: $30.07-$32.87 per hour
  Expected hours: 35 per week

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 2025-04-1

• Perform administrative functions for the Clerks department including maintaining filing systems, receiving or sending mail, assisting with the preparation of meetings, and drafting correspondence as required.
• Assist with records management which includes scanning and uploading department files in accordance with the Township’s retention by-laws.
• Support the implementation of a new electronic records management system.
• Research Council reports and by-laws to respond to enquiries from staff or Council.
• Assist with Freedom of Information (FOI) requests by searching and compiling information as per the Municipal Freedom of Information & Protection of Privacy Act (MPIPPA).
• Provide excellent customer service to the public in-person, over the phone, and via email.