Client Operations Onboarding Manager at PaulHood

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Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Team leadership, Workflow management, Process improvement, Client onboarding, Billing accuracy, Service agreement management, Cross-functional collaboration, Operational problem-solving, Performance oversight, SLA monitoring, Coaching, Data analysis, CRM management, Escalation management, Strategic planning, Communication

Industry

Accounting

Description

Title: Client Operations Onboarding Manager Reports to: Director of Client Operations Location: Remote, USA or Any PaulHood Office About the Role At PaulHood we are transforming the mid-market CPA industry with an entirely new model. Our year-round membership model provides clients with expert tax and financial guidance, helping them feel more secure and realize their long-term financial goals. Founded 30 years ago by Paul Hood, our company has grown rapidly and now serves over 15,000 customers nationwide. To support our continued growth, we have completely modernized our business with technology and processes more akin to a SaaS company than a CPA firm. In response to this growth, we are seeking a Client Operations Onboarding Manager to lead our client onboarding specialists, driving quality, consistency, and scalability across the client onboarding experience for both net new and acquisition clients. The ideal candidate will have a proven track record managing a small team of direct reports, in process and workflow management, service agreement and billing accuracy, team leadership and coaching, cross-functional collaboration, and operational problem-solving in fast-paced environments. To do this well, you’ll need to have 2 years management experience, be hands-on and detail-oriented, with the ability to balance execution and leadership in a high-volume environment. You’ll need to navigate ambiguity, understand the nuances of the client operations responsibilities, and build strong relationships across teams like Sales and Client Success. You’ll also need to identify patterns, proactively solve problems, understand paths for escalation, and continuously improve processes while maintaining a high standard of quality and accountability. What You Will Do * Ensure onboarding workflows, billing subscriptions, service agreements, and client records are completed accurately prior to handoff for both net new and acquisition clients * Lead and manage our team of client onboarding specialists (3-5 direct reports) * Own the coordination with cross-functional teams to ensure we properly price, scope, create, and send service agreements for our new acquisition clients accurately and efficiently * Monitor onboarding SLAs, queue health, and process adherence; proactively adjust priorities to meet deadlines * Identify trends, bottlenecks, and recurring issues impacting onboarding speed, quality, or client experience * Serve as the first escalation point for complex onboarding, billing, and service agreement issues * Resolve client-impacting issues quickly and accurately to minimize rework and friction * Provide guidance on proper service agreement setup, including pricing structure, templates, and billing rules * Troubleshoot and correct agreement errors (pricing, signers, billing subscriptions, service configuration) * Partner with Sales and Client Success to ensure clean, consistent handoffs and aligned client expectations * Lead day-to-day onboarding team operations, including workload balancing, prioritization, and performance oversight * Monitor team capacity and onboarding queues, adjusting assignments to maintain efficiency and SLA adherence * Coach and develop onboarding specialists to improve accuracy, confidence, and process consistency * Surface risks, capacity concerns, and performance trends to the Director of Client Operations * Partner with Client Ops team members to document, refine, and improve onboarding processes and workflows * Identify system issues or bugs impacting onboarding and escalate appropriately with clear documentation * Support training across teams (Sales, CX, Onboarding) to reinforce correct processes and reduce errors Experience You Will Need * High school diploma or equivalent required; bachelor’s degree preferred * 2+ years of experience managing or leading a team in a high-volume, process driven environment * Strong background in workflow management, including queue based work or operational process execution * Experience with service agreements, billing systems, or subscription based services preferred * Familiarity with CRM or workflow management tools (e.g., Qount or similar platforms) preferred * Experience training or coaching team members on processes, tools, and quality standards preferred Who You Are * You identify process gaps and implement improvements that increase efficiency and accuracy. * You handle escalations effectively, resolving complex operational or client issues with confidence. * You collaborate cross‑functionally, partnering with teams such as Sales, Client Success, and Operations to drive results. * You have strong data awareness, monitoring SLAs, tracking performance, and identifying trends to inform decisions and improvements. * You have a sharp eye for detail and proactively identify issues before they escalate. * You lead hands‑on, balancing direct execution with coaching and developing others. * You are process‑driven, continuously improving workflows to reduce errors and increase efficiency. * You remain calm under pressure, effectively managing escalations and high‑volume workloads. * You communicate clearly, translating complex processes into actionable guidance for teams and partners. * You take ownership of outcomes, following through on commitments with accountability and reliability. * You collaborate effectively, building strong cross‑functional relationships to align stakeholders around shared goals. * You adapt quickly, thriving in fast‑changing environments as priorities shift. What’s In It For You You will join a forward-thinking team that is reshaping the future of the tax and accounting industry. With a strong commitment to diversity and inclusion, our gender-balanced leadership group reflects our belief in the power of varied perspectives to drive innovation. You’ll align with an organization that helps its clients optimize their financial health, enabling them to keep more, save more, and protect more of their money so they can use it for the things they care about most. In addition to the inherent satisfaction of aligning with a business that is changing the lives of thousands of people, you will receive stock options to align your rewards with the success of the company. Importantly, you’ll be part of a team that prioritizes trust, collaboration, and having fun. We work hard and value rest. In addition, our benefits package includes: + Bonus Opportunity + Stock Options + Generous time off allowance (Holiday, Vacation, & Sick time), above industry standard + Paid parental leave + Comprehensive Employee Benefits Package + 401k Program with Company Matching + Paid Volunteer Days + Educational/Personal Growth Reimbursement EEO and Diversity Statement PaulHood is an equal opportunity employer. We recruit, employ, compensate, develop, and promote without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, pregnancy, marital status, gender identity or expression, status as a veteran, or any other legally protected characteristic or activity in accordance with applicable federal, state, and local laws. If you need reasonable accommodation in the application or interview process, please tell us. At PaulHood, we champion a vibrant workplace culture that thrives on diversity, and we do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by a passion for creating an inclusive space for all. Believing a culture of equality creates a stronger work environment for all employees and that we are all accountable for encouraging and celebrating diverse voices, PaulHood will continue to champion a workplace culture that prizes diversity and inclusivity.

Responsibilities

The Client Operations Onboarding Manager will lead a team of onboarding specialists to ensure consistent, high-quality client onboarding experiences for new and acquisition clients. This role involves managing workflows, monitoring SLAs, and collaborating with cross-functional teams to resolve billing and service agreement issues.