Client Service & Administrative Coordinator at Zapata Private Wealth Group

Upland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

5000.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Communication, Appointment Scheduling, Document Preparation, Database Management, Administrative Support, Office Operations, Microsoft Office Suite, CRM Software, Multitasking, Written Communication, Verbal Communication, Detail Orientation

Industry

Description

Benefits: 401(k) Employee discounts Paid time off Client Service & Administrative Coordinator Zapata Private Wealth Group 📍 Location: Upland ⏱ Full-Time About Us Zapata Private Wealth Group is a growing financial services firm focused on delivering exceptional client experiences and long-term financial guidance. We pride ourselves on being organized, responsive, and relationship-driven. About the Role: Join Zapata Private Wealth Group as a Client Service & Administrative Coordinator, where you'll play a vital role in supporting our clients and team. This dynamic position combines client interaction with essential administrative tasks in a fast-paced environment. Responsibilities: Manage client communications and inquiries with professionalism and efficiency. Coordinate and schedule client appointments, meetings, and events. Assist in preparing client documents, reports, and presentations. Maintain and update client records in our database accurately. Provide administrative support to financial advisors and team members. Help streamline office operations and improve client service processes. Respond to client requests promptly and ensure a high level of satisfaction. Participate in team meetings and contribute to a positive work environment. Requirements: 2+ years of experience in client service or administrative roles, preferably in finance. Strong organizational skills with the ability to multitask effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite and CRM software. Detail-oriented with a commitment to providing exceptional service. Ability to work independently and as part of a collaborative team. Positive attitude and a customer-first mindset. Relevant certifications or licenses are a plus. About Us: Zapata Private Wealth Group has been serving clients in Upland, CA for over a decade, providing personalized financial solutions and exceptional service. Our clients love us for our commitment to their financial success, while our employees thrive in a supportive and collaborative work culture. Visit our website and get to know our company: www.zapatawealth.com.

Responsibilities

The role involves managing client communications, scheduling appointments, and maintaining accurate client records. Additionally, the coordinator provides administrative support to financial advisors to streamline office operations.