Client Service Associate at SPS-North America

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication Skills, Organizational Skills, PC Skills, Problem-Solving, Shipping Procedures, Receiving Procedures, Record Keeping, Time Management, Professionalism, Teamwork, Attention to Detail, Manual Dexterity, Independence, Adaptability, Training

Industry

Outsourcing and Offshoring Consulting

Description

Job Title: Mailroom Associate Reports To: The Mailroom Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. Job Overview: The Mailroom Associate provides exceptional mail and shipping/receiving services, delivering operational functions in the following areas: processing of inbound/outbound mail, distributing/delivering of mail, shipping and receiving product and supplies to support onsite business service center in a timely manner. Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service. Duties and Responsibilities: • Provides 5-star customer service to all employees (in all forms of communication). • Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package. • Maintains records of receipt, mailing dates, and other required information. • Manages outgoing mail/package transactions. • Performs duties associated with shipping and receiving of materials. • Notifies employees upon receipt of inbound deliveries. • Distributes mail/packages to company personnel. • Acts as point of contact for company personnel on mail/package inquiries. • Maintains the Business Service Center area in a neat and orderly fashion. • Monitors level of office supplies on the floor and replenishing and orders accordingly. • Proactively seeks out additional work during downtime. • Builds professional relationships with customers and other teams. • Maintains professionalism and composure when interacting with all employees. • Trains back-up and providing guidance on policies and procedures. • Determines what additional support is needed when handling sensitive inquiries. • Provides exceptional customer service to client. Competencies: • Strong verbal and written communication skills. • Excellent customer service skills. • PC skills MS Office Suite experience. • Ability to handle multiple tasks simultaneously. • Good organizational skills. • Working knowledge of SC Logic equipment. • Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions. • Possesses ability to work independently and capable of completing projects. • Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials. Ad hoc duties as requested Qualifications and Education Requirements: • High School Diploma (or equivalent) required. • 2+ years prior work experience preferred. • Ability to work assigned work hours determined by manager. • Excellent organizational and time management skills. • Analytical abilities and aptitude in problem-solving. • Superb written and verbal communication skills. • Current knowledge or ability to learn computer-based systems required for functions of position. • Required to maintain an overall professional appearance and attitude. • Adhere to all policies and procedures required. Physical Demands: • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs. • Ability to walk, bend, kneel, stand, and/or sit for an extended period of time. • Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.). • Ability to communicate and decern information effectively with onsite staff using vision, hearing, and oral/written comprehension. • Ability to lift or move 40 lbs. or greater frequently. WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities! Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do! We Recognize Talent: We offer a variety of recognition programs for all levels of employees! Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off. Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. About SPS SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Responsibilities

The Mailroom Associate is responsible for processing inbound and outbound mail, managing shipping and receiving tasks, and providing exceptional customer service to employees. This role also involves maintaining records and ensuring the Business Service Center area is organized.