Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

The Client Services Specialist plays an important role in delivering consistent, high‑quality operational support to consultants and clients across Health. Sitting above the Insurance Technician role, this position requires a solid technical foundation, strong process discipline, and the ability to manage work independently within defined frameworks.

The Client Services Specialist is expected to deliver accurate and timely Client Services activity, collaborate effectively with colleagues, and contribute to smooth client delivery through reliable execution and proactive communication. The Client Services Specialist is actively developing their technical expertise and service confidence, with the role acting as a key progression step towards Senior Client Services Specialist. They demonstrate professionalism, accuracy, and strong relationship building skills while supporting the wider aims of the business, including technology adoption, resilience, and client growth.

Key Responsibilities

1. Client & Consultant Delivery

• Deliver accurate, timely and well‑presented work in line with agreed SLAs and service standards.
• Provide clear and professional communications, documentation and reporting to consultants.
• Support preparation for client meetings (Teams or in person) and follow‑up actions, obtaining support where appropriate.
• Ensure client queries and service requests are progressed efficiently and resolved within expected timescales.
• Escalate non‑standard requests, risks or uncertainties to senior colleagues or the line manager.
• Support continuous improvements to client experience.
• Understand consultant requirements that may differ from standard processes and help facilitate the desired outcome while managing risk.

2. Cross‑Discipline Collaboration (Health ↔ Risk ↔ Pensions)

• Work collaboratively with colleagues across disciplines on shared clients, ensuring relevant updates (e.g. changes to benefits, contacts or policies) are communicated promptly.
• Support joined‑up service delivery by acting as a reliable point of coordination within Client Services.
• Attend and positively contribute to Team Meetings and Collaboration Days.

3. Technology, Data & Process Discipline

Automation & Tools

• Use automated tools and workflows accurately and consistently as part of day‑to‑day delivery.
• Support user acceptance testing (UAT) and feedback on new tools when requested.

Howden Be & Data Accuracy

• Maintain accurate and up‑to‑date Epic data and fields that feed into Howden Be.
• Complete allocated data updates promptly and support data cleansing activity as required.

Dashboards & Tracking

• Maintain accurate workflow trackers, Epic activities and task updates to support reporting and oversight.

4. Process Adherence, Quality & Risk Awareness

• Follow Client Services processes consistently and without deviation.
• Escalate any requests or situations outside standard process before action is taken.
• Identify and promptly raise any potential errors, omissions or risks.
• Complete all work to a high standard of accuracy, professionalism and attention to detail.
• Contribute feedback to improve processes and highlight opportunities for refinement.

5. Stakeholder Engagement

• Build positive and professional working relationships with consultants, insurers and Client Services colleagues.
• Be approachable, responsive and solutions‑focused in supporting consultant needs.
• Attend insurer or internal meetings when requested, contributing effectively and learning through exposure.

6. Development & Contribution to Team Culture

• Actively engage with the Professional Excellence Programme (PEP) to build technical knowledge and capability.
• Seek feedback from colleagues and manager to support development and progression.
• Demonstrate readiness to take on increased responsibility over time.
• Engage with technical training and suggest areas for additional learning where knowledge gaps exist.
• Contribute to a positive, inclusive and motivated team environment by participating in discussions, supporting colleagues and sharing best practice.

Skills, Experience & Behaviours

• Strong technical understanding of processes, workflows, and expected outputs within Client Services.
• Ability to manage multiple tasks simultaneously while maintaining a high standard of accuracy.
• Confident communicator with consultants, colleagues and clients.
• Proactive, reliable and solutions‑oriented.
• Sound judgement, especially in relation to client nuances and process risks.
• High level of organisation and accountability.
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