Client Support & Scheduling Specialist at Pavago

, , Costa Rica -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

0.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Appointment Setting, Lead Management, CRM, HubSpot, Google Calendar, Calendly, Communication, Administrative Support, Phone Etiquette, Time Management, Organization, Data Entry, Lead Qualification

Industry

Staffing and Recruiting

Description

Job Title: Client Support & Scheduling Specialist Location: Remote Working Hours: U.S. Business Hours Employment Type: Full-Time About the Role We are hiring a Client Support & Scheduling Specialist to support day-to-day operations and ensure leads are handled quickly, professionally, and efficiently. This is a phone-first, client-facing role where you will manage inbound inquiries, follow up with leads, and schedule appointments that directly impact the company’s pipeline. You will play a key role in keeping operations organized and ensuring no opportunity is missed. If you are confident on the phone, highly organized, and proactive — this role is for you. Key ResponsibilitiesPhone & Lead Management Handle inbound and outbound calls in a professional and engaging manner Follow up with leads promptly and consistently to maximize conversion Qualify leads based on defined criteria and move them through the pipeline Maintain accurate and up-to-date records of all interactions in the CRM Appointment Setting & Calendar Management Schedule and confirm appointments between leads and internal team Manage and maintain calendars to avoid conflicts or missed opportunities Send reminders and follow up with prospects ahead of scheduled appointments Handle rescheduling and cancellations efficiently and professionally General Office Administration Support daily administrative tasks to ensure smooth operations Manage emails, correspondence, and follow-ups as needed Maintain organized digital records and systems Assist with additional operational needs as they arise Key RequirementsNon-Negotiables Based in Latin America with fluent, neutral, professional English Strong and confident phone presence — clear communication is critical Proven experience in appointment setting, customer service, or administrative roles Highly organized with strong attention to detail Self-motivated and able to work independently Comfortable working U.S. business hours Experience using a CRM system to track leads and interactions Nice to Have Experience in home services or contractor industries (HVAC, roofing, landscaping, etc.) Familiarity with Google Calendar, Calendly, or similar tools Experience handling U.S.-based clients What a Typical Day Looks Like Respond to inbound leads and inquiries Follow up with prospects to move them toward booked appointments Manage and update the calendar Log all activities in the CRM Coordinate with internal team on scheduling Support ongoing administrative tasks Execution, organization, and consistency drive success in this role. KPIs You’ll Be Measured On Number of qualified appointments booked Lead response time Appointment show rate CRM accuracy and activity tracking Pipeline movement and efficiency Tech Stack & Tools CRM systems (HubSpot or similar) Scheduling tools (Google Calendar, Calendly) Communication tools (phone, email) Interview Process Application Review Initial Screening Role-Specific Interview Final Interview

Responsibilities

The role involves managing inbound and outbound calls to qualify leads and maintain accurate CRM records. Additionally, the specialist is responsible for scheduling appointments and providing general administrative support to ensure operational efficiency.