Clinic Administrator (Wellington) at University of Otago

Wellington, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

73640.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Communication, Appointment scheduling, Data management, Microsoft Office, Coordination, Clinical support, Interpersonal skills, Organization, Health sector knowledge

Industry

Research Services

Description

__________ DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE Who we are | Mō te tīma At the University of Otago Wellington campus, we offer world-class education in Medicine, Radiation Therapy, Physiotherapy, and a wide range of postgraduate qualifications and papers. We are also at the forefront of health-based research that makes a real difference in people’s lives. As part of New Zealand’s first medical school, we have proudly contributed to the country’s health professional workforce since 1875. Our campus is powered by a dedicated team of professional staff who provide outstanding administrative and academic support. Together, we create an exceptional experience for students and staff alike—ensuring excellence in education, research, and service delivery. About the role | Te mahi We are seeking a proactive and customer-focused individual to provide vital clinical and administrative support in a dynamic healthcare setting. In this role, you’ll be a trusted point of contact for both patients and staff, helping to ensure a positive and seamless experience. Your responsibilities will include greeting and assisting patients both in person and over the phone, managing appointment bookings and communications, coordinating support services such as transport and interpreters, and maintaining accurate clinical referral data. Your skills and experience | Kā pūkeka me kā wheako You will have strong administrative and coordination skills, excellent communication abilities, and a genuine commitment to delivering outstanding customer service. Your outstanding organisation skills will set your pace in this role filled with variety. If you thrive in a dynamic environment and enjoy making a difference in the patient journey, we’d love to hear from you. Other key skills required include: • Proven experience in a busy administration role. • Proficiency in the Microsoft Office suite of programmes. • An engaging approach, with the ability to relate well to diverse groups of people. • Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values. • Experience in the Health sector (preferred). Further details | Pūroko This is a Permanent, part-time (18.5 hours) position based in Pōneke, Wellington. The salary range for this position is $63,508 to $68,185 (Top of range $73,640) pro-rata. You must have the right to live and work in New Zealand to apply for this job. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected. The University is committed to meeting its obligations under the Children’s Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information, please contact Sophie Petelaud via the contact details below. Application | Tono To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2600629 will close Sunday, 3 May 2026. Applications may be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Sophie Petelaud Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Wellington

Responsibilities

The Clinic Administrator provides vital clinical and administrative support by managing patient appointments, communications, and clinical referral data. They act as a primary point of contact for patients and staff to ensure a seamless and positive healthcare experience.