Clinic Manager (Dekalb) at Orthodontic Experts LTD

DeKalb, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

65000.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Staff Management, Patient Scheduling, Budget Monitoring, Regulatory Compliance, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Google Suites, Cash Handling, Patient Care, OSHA Compliance, Team Leadership, Reporting, Conflict Resolution

Industry

Hospitals and Health Care

Description

Description About us: Orthodontic Experts is dedicated to quality care and orthodontic excellence, we are a community committed to making a difference in the lives of our patients. We are looking for the best of the best to join our team as a Clinic Manager. We currently have 29 offices in the greater Chicagoland area, Wisconsin, and Indiana, and are on track to open additional offices! Our core values consist of the following: Accountability Continuous Improvement Inclusion Integrity Respect Teamwork Transparency Job Description: As Clinic Manager, your primary responsibility will be to oversee the day-to-day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You will be responsible for managing staff, scheduling appointments, providing quality patient care, and maintaining a safe and secure environment. The Clinic Manager will effectively manage and motivate clinic staff and ensure that all patients receive the highest quality of care. Tasks include but are not limited to: Trains and supervises office personnel Manages the efficient and effective scheduling of patients and adjusts as needed Monitors no-shows and manages the necessary calls and re-scheduling Conducts sessions with patients for reviewing treatment and payment plans Demonstrated experience in and knowledge of scheduling systems Monitors and ensures all systems used in the Office are operating to peak effectiveness Has experience building and overseeing a medium to large team of direct reports Facilitates Office staff meetings to recognize team successes, communicate changes of policies and procedures, and plan the days and weeks’ events Ensures compliance with regulatory procedures Handles patient complaints and provides feedback to Providers/Assistants on issues related to clinical matters Equipment and supply ordering and/or issues Completes monthly, quarterly, and annual operation checklist Provide weekly and monthly reporting to leadership Coordinate training for clinic staff Coordinate and facilitate monthly meetings for clinical staff Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Take responsibility for the appearance and functionality of the office Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA. Monitor and maintain the office budget Participate in marketing events Maintaining team members' weekly schedule Assist TC with making calls (Welcome calls, Lost Cases and Denied) Cash Handling Participate in Marketing events In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks. Other duties as assigned Requirements A bachelor degree or equivalent 3-4 Years of experience in office administration 2 Years of Office management experience Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites. Working Hours/ Location: Monday – Wednesday 8:45am – 5:00pm Thursday - Friday 6:45am – 3:00pm 2 Saturdays per month Two 9:45am- 6:00pm Shifts per month 2496 Dekalb Ave, Unit B, Sycamore, IL 60178 Travel availability to Algonquin, Rockford , Beloit Benefits (for our full-time employees): Paid Training Clinical Bonuses Paid Time Off Holiday Pay Medical, Dental, Vision, and Life Insurance Accident Insurance Short-Term Disability Long-Term Disability Employee Assistance Program Health Savings Account Dependent Care Account 401(k) and matching Pet Insurance Tuition Assistance Program Identity Theft Protection MetLife MetLaw Legal Insurance Transit Reimbursement - Commuter Account Free and discounted Orthodontic Treatments.

Responsibilities

Oversee daily clinic operations, including staff supervision, patient scheduling, and ensuring high-quality patient care. Manage office budgets, regulatory compliance, and facility maintenance while coordinating with leadership and clinical staff.