Clinic Manager-La Guadalupana Clinic Ocala- Part-Time at Catholic Charities of Central Florida Inc

Ocala, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 26

Salary

0.0

Posted On

06 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clinic Management, Volunteer Recruitment, Patient File Management, Scheduling, Audit Preparation, Community Engagement, Staff Supervision, Supply Ordering, Data Entry, HIPAA Compliance, Electronic Medical Records, Communication Skills, Conflict Resolution, Time Management, Detail Orientation, Interpersonal Skills

Industry

Civic and Social Organizations

Description

Description The Clinic Manager oversees daily operation of the Guadalupana free Medical and Dental Clinic. This oversight includes: recruiting and retaining volunteers; maintaining patient files; scheduling appointments; coordinating DOH 110 volunteer certification; preparing for and being present for audits such as DOH and NLCHD; participating in community and partner meetings; giving presentations; supervising staff and volunteers; working with vendors and repairmen; ordering supplies; making referrals; and interacting with parish staff and leaders. Must be aware of and adhere to all related statutes and requirements of the Florida Department of Health and all other Federal, State or Local government guidelines. Must adhere to all HIPAA requirements. Essential Duties and Responsibilities: Other duties as assigned. Be knowledgeable of sovereign immunity statutes and regulations. Comply with all DOH Volunteer Healthcare Professional Program (VHCPP) requirements including completion of essential forms and contracts for volunteers. Supervises: Dental Coordinator, volunteers at the worksite. Guide and assist volunteers through the onboarding process including the use of the GetConnected volunteer database system and completion of background screening in collaboration with CCCF’s Manager of Mission Effectiveness. Enter data timely and accurately into the GetConnected system and provide reports as required Recruitment and retention of medical, dental and non-healthcare volunteers. Have a working knowledge of federal, state, county and/or local government requirements pertaining to the operation of a medical/dental clinic. Adhere to all HIPAA guidelines. Maintain confidentiality, security and safeguarding of all clinic files and assets. Adhere to all safety regulations and ensure proper hygiene standards as required for the protection of patients, volunteers and staff. Master electronic medical record (EMR), telehealth and other required databases and systems. Respond to needs of volunteers and staff to ensure clinic operations are conducted with maximum efficiency. Represent La Guadalupana Free Medical and Dental Clinic and Catholic Charities of Central Florida in the community, speaking on behalf of the clinic when needed. Order medical and office supplies as needed and within budget guidelines. Schedule and work with vendors and repairmen as needed. Respond timely to requests for data and/or reports requested by the Director of Clinics, other CCCF executive team members, the DOH, funders, and other entities as appropriate. Participate in the evaluation of clinic operations including outcome measurement. Prepare for and participate in audits including DOH. Attend and participate in community meetings. Participate in clinic budget formation and control of clinic expenses. Represent clinic and Catholic Charities appropriately and accurately in interactions with patients, volunteers, staff, community organizations, funders, parish leaders/staff, and other stakeholders. Participate in agency accreditation efforts. Attending all required staff and/or agency meetings. Other Duties & Responsibilities: Ability to define problems, collect data, establish facts, and draw valid conclusions. Must have knowledge and understanding of generalized arithmetic. Ability to produce reports utilizing Excel spreadsheets and mathematical equations as required. Must have a good command of spoken and written English language. Ability to read and interpret basic correspondence. Must have a pleasant telephone manner, good communication skills, and good conflict resolution skills. Must multi-task and manage time well. Follows the dress code of the diocese and dresses professionally. Requirements Education and Experience Qualifications: The Clinic Manager should be a High School graduate and have at least 3 years of experience in a medical office setting. A Medical or nursing background is preferred. Must have the ability to communicate effectively in English and Spanish, both verbally and written. Demonstrate experience with Microsoft Office Professional including Word and Excel. Experience working with electronic medical record (EMR) system(s). Able to operate standard office equipment including a telephone system, copy machine, Fax, e-Fax, scanner, etc. Must have knowledge of medical and dental terms to effectively communicate with and assist medical and dental staff and/or volunteers. Other Skills and Abilities: Extremely detail-oriented. Strong interpersonal skills. Excellent verbal and written communication skills. Inquisitive, eager to learn, self–starter. Exhibits passion, optimism, enthusiasm, proactive/responsiveness, imagination. Strong analytical skills. Strong sense of ownership & urgency. Able to manage multiple tasks. Able to complete work independently while functioning in a team setting.

Responsibilities

The Clinic Manager oversees the daily operations of the Guadalupana free Medical and Dental Clinic, including volunteer management, patient file maintenance, and compliance with health regulations. They also participate in community meetings and represent the clinic in various capacities.