Clinic Manager (Madison) at Orthodontic Experts LTD

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

65000.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Office Management, Staff Supervision, Patient Scheduling, Budget Monitoring, Regulatory Compliance, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Google Suites, Spanish Bilingualism, Cash Handling, Patient Care, OSHA Compliance, Reporting

Industry

Hospitals and Health Care

Description

Description About us: At Orthodontic Experts, we are passionate about delivering exceptional patient care and advancing the standard of orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, Indiana, and Indianapolis, and more on the way, we are a rapidly growing organization committed to transforming smiles and changing lives. We are seeking dedicated team members who share our commitment to high-quality care and who embody our Core Values: Accountability Continuous Improvement Inclusion Integrity Respect Teamwork Transparency If you’re looking to grow your career with a purpose-driven, patient-centered organization, please apply with us. Job Description: As Clinic Manager, your primary responsibility will be to oversee the day-to-day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You will be responsible for managing staff, scheduling appointments, providing quality patient care, and maintaining a safe and secure environment. The Clinic Manager will effectively manage and motivate clinic staff and ensure that all patients receive the highest quality of care. Tasks include but are not limited to: Trains and supervises office personnel Manages the efficient and effective scheduling of patients and adjusts as needed Monitors no-shows and manages the necessary calls and re-scheduling Conducts sessions with patients for reviewing treatment and payment plans Demonstrated experience in and knowledge of scheduling systems Monitors and ensures all systems used in the Office are operating to peak effectiveness Has experience building and overseeing a medium to large team of direct reports Facilitates Office staff meetings to recognize team successes, communicate changes of policies and procedures, and plan the days and weeks’ events Ensures compliance with regulatory procedures Handles patient complaints and provides feedback to Providers/Assistants on issues related to clinical matters Equipment and supply ordering and/or issues Completes monthly, quarterly, and annual operation checklist Provide weekly and monthly reporting to leadership Coordinate training for clinic staff Coordinate and facilitate monthly meetings for clinical staff Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Take responsibility for the appearance and functionality of the office Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA. Monitor and maintain the office budget Participate in marketing events Maintaining team members' weekly schedule Assist TC with making calls (Welcome calls, Lost Cases and Denied) Cash Handling Participate in Marketing events In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks. Other duties as assigned Requirements A bachelor degree or equivalent 3-4 Years of experience in office administration 2 Years of Office management experience Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites. Bilingual - Spanish Working Hours/ Location: Monday – Wednesday 8:45am – 5:00pm Thursday - Friday 6:45am – 3:00pm 2 Saturdays per month 1710 Eagan Rd , Madison, WI 53704 Travel availability to Menomonee Falls and Beloit Benefits (for our full-time employees): Paid Training Clinical Bonuses Paid Time Off Holiday Pay Medical, Dental, Vision, and Life Insurance Accident Insurance Short-Term Disability Long-Term Disability Employee Assistance Program Health Savings Account Dependent Care Account 401(k) and matching Pet Insurance Tuition Assistance Program Identity Theft Protection MetLife MetLaw Legal Insurance Transit Reimbursement - Commuter Account Free and discounted Orthodontic Treatments.

Responsibilities

Oversee daily clinic operations, including staff management, patient scheduling, and ensuring high-quality patient care. Responsible for regulatory compliance, budget monitoring, and maintaining facility safety and hygiene standards.