Position: Clinic Manager
Location: Victoria, BC
Clinic: Academy Dental
We know that great dental care is about more than just clinical excellence—it’s about leadership, team spirit, and creating a seamless experience for every patient who walks through our doors.
We’re looking for a dedicated and organized Clinic Manager to join our team at Academy, a proud part of the Passion Dental Group. Whether you’re a seasoned manager or stepping into a leadership role for the first time, you’ll be joining a supportive, growth-focused environment where your skills in operations, communication, and team leadership truly make a difference.

ABOUT THE CLINIC:

Academy Dental is located in a charming historic home in Victoria, BC. We provide state-of-the-art care in a warm and inviting atmosphere. Our clinic focuses on the KOIS principle, emphasizing evidence-based dentistry, advanced treatment planning, and a commitment to comprehensive patient care.
Our team has worked together for many years now. We work in a collaborative team environment, where each of us is valued and supported. Our team fosters a culture of mutual respect, continuous learning, and shared passion for delivering exceptional patient care. We believe in open communication, professional growth, and maintaining a positive, welcoming workplace where both our team and patients feel at home. If you’re looking for a workplace that prioritizes teamwork, patient-centered care, and long-term professional fulfillment, we’d love to meet you!

WHO WE ARE:

Welcome to Passion Dental Group, a team of dedicated dental professionals committed to providing exceptional care and building a community of like-minded individuals who share our values. We believe in creating a positive, supportive culture that stimulates personal and professional growth. We invest in our people first and create a community that fosters personal success. Visit passiondental.ca to learn more.
Passion Dental Group is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know by emailing careers@passiondental.ca.

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Job Type: Full-time
Pay: $40.00-$45.00 per hour

Experience:

• Dental office: 5 years (required)
• Leadership: 3 years (required)

Work Location: In perso

SPECIFICS ABOUT THE ROLE:

• Job Type: Full Time
• Wage range: $40.00 - $45.00/ Hour

WHAT YOU’LL DO:

• Establish and manage internal office protocols and procedures to ensure overall office efficiency.
• Hire, train, and develop new office staff to meet patients’ needs and uphold the clinic’s standards.
• Develop and manage staff schedules and timesheets, overseeing other HR functions at both clinics.
• Create, implement, and manage an effective office budget.
• Oversee the processing of insurance claims and billing systems, ensuring accuracy and compliance.
• Deliver individual and team leadership to ensure all office employees provide outstanding client service.
• Greet patients professionally and cheerfully, creating a welcoming atmosphere.
• Schedule appointments and organize the clinic schedule to optimize workflow.
• Answer and appropriately route phone calls, addressing inquiries promptly and professionally.
• Utilize experience in internal and external marketing to enhance clinic visibility and community engagement.
• Train staff on the use of Tracker software (training provided) and manage MaxAssist systems.
• Perform other office administration duties as required.
• Uphold and protect the culture at the clinic, fostering a positive and engaging work environment

WHAT YOU’LL BRING TO THE ROLE:

• At least 5 years of dental clinic setting experience, and at least 3 years of leadership.
• Working knowledge of dental billing and insurance protocols.
• Proficient computer skills, including knowledge of Microsoft Office.
• Strong verbal and written communication skills.
• Solid problem-solving abilities and attention to detail.
• Friendly, professional demeanor with excellent interpersonal skills.
• Ability to multi-task effectively, working independently and as part of a dynamic team.