Clinic Manager at Ventura Orthopedics

San Buenaventura (Ventura), California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Adaptability, Teamwork, Multi-tasking, Problem-solving, Leadership, Staff Management, Regulatory Compliance, Budget Management, Patient Care, Electronic Medical Records, Performance Management, Training, Scheduling, Bookkeeping, Inventory Management, Process Improvement

Industry

Medical Practices

Description

Description The Clinic Office Manager is responsible for overseeing the daily operations of the clinic to ensure efficient, compliant, and high-quality patient care. This role manages administrative functions, staff coordination, scheduling, patient flow, and office systems. The Office Manager serves as a key liaison between providers, staff, and patients, ensuring smooth clinic operations, adherence to healthcare regulations, and a positive patient experience. Requirements Responsibilities The Clinic Manager is responsible for overseeing daily operations, ensuring efficient clinic performance, regulatory compliance, and excellent patient care. Duties include, but are not limited to: Manage and support clinic staff in daily operations, providing guidance and resolving operational issues. Oversee administrative functions including bookkeeping, managed care operations, deposits, billing, and receptionist coverage. Direct and monitor retail sales and inventory management. Ensure compliance with all healthcare regulations, patient care standards, and confidentiality requirements. Supervise fee collection, account reconciliation, and reporting requirements in a timely and accurate manner. Lead all aspects of employee management including recruiting, onboarding, training, scheduling, performance management, and compliance with HR policies. Conduct regular staff meetings, communicate policy changes, and foster a positive, team-oriented work environment. Manage employee performance through coaching, feedback, and performance evaluations. Coordinate provider and staff meetings to improve service quality, operational efficiency, and patient safety. Prepare, recommend, and monitor the clinic budget, goals, and objectives in collaboration with staff and leadership. Serve as liaison with external partners such as accountants, bookkeepers, and benefits providers. Demonstrate strong skills in communication, adaptability, teamwork, multi-tasking, and independent problem-solving. Preparing agendas, documenting minutes, and maintaining attendance records for staff meetings. Conducting monthly meetings with providers to review clinic reports and gather feedback. Producing and analyzing financial reports, including budget variances, balance sheet, income statement, accounts receivable, and physician productivity. Providing project updates, including scope, budget status, and critical timelines. Tracking and reporting on staff training, education, and development activities. Communicating updates to policies and procedures as required. Performing additional reporting responsibilities as assigned. Education and Experience Minimum 5 years of supervisory or management experience in a healthcare setting, with a proven ability to lead teams, manage multiple functions, and build strong, positive relationships. 5+ years of experience working with electronic medical records (EMR) systems. 5+ years of direct patient or customer-facing healthcare service experience, with a demonstrated commitment to delivering high-quality patient care. Experience collaborating with and supporting physicians and providers in a fast-paced, high-expectation environment. Background in process improvement; Lean Six Sigma or related training preferred. Strong written, verbal, and interpersonal communication skills. Proficiency in Microsoft Office Suite. Bachelor’s degree in Healthcare Administration or related field; equivalent experience may be considered. Certificates, Licenses, and Registrations Current CPR Certification (required) Current TB clearance (required) Additional healthcare-related certifications or licenses preferred

Responsibilities

The Clinic Manager oversees the daily operations of the clinic, ensuring efficient performance and high-quality patient care. This includes managing staff, administrative functions, compliance with healthcare regulations, and fostering a positive patient experience.