Clinic Operations Manager - Physical Therapy Clinic at Preferred Physical Therapy

Glendale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

75000.0

Posted On

18 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Revenue Management, Operations Management, Sales Execution, Staffing, Scheduling, Communication, Organizational Skills, Systems Thinking, Attention to Detail, Accountability, Coaching, Reporting, HR Compliance, Customer Service, CRM Systems

Industry

Physical;Occupational and Speech Therapists

Description

This Is a Senior Operations & Revenue Leadership Role Preferred Physical Therapy is a growing orthopedic and regenerative physical therapy clinic helping adults 40+ move easy and pain free without pills, injections, or surgery. We are hiring an Operations Manager who also functions as our Chief Revenue Officer (CRO) and Chief Reminder Officer. This role is for a high-ownership operator who loves leading people, driving revenue through systems and conversations, and ensuring nothing falls through the cracks. You will run the clinic day to day, own revenue flow, and ensure the team delivers a consistently exceptional patient experience. Who We Are We specialize in 1:1 care for adults over 40, most often women over 50, who want to preserve strength, mobility, and quality of life. Our vision is to help people make better decisions about their health so they can find joy in the journey. We believe: Systems create freedom Accountability builds trust Culture drives results Revenue follows great service, not pressure Your Role at a Glance You are the integrator and operator of the clinic. You are accountable for: Smooth, efficient clinic operations Revenue performance and collections Front desk and sales execution Staffing, hiring, and scheduling Systems, reporting, and accountability A consistent 5-star patient experience You work directly with the clinic owner and provide clear, honest reporting on weekly and monthly performance, including successes, risks, and opportunities. Core Responsibilities Operations & Leadership Own day-to-day clinic operations and patient flow Lead weekly staff meetings and structured 1:1s Ensure all procedures are documented, followed, and continuously improved Identify operational breakdowns and implement solutions Uphold and strengthen company culture and core values Chief Revenue Officer (CRO) Responsibilities You are responsible for ensuring revenue systems work and revenue is collected ethically, clearly, and consistently. This includes: Overseeing and coaching front desk sales and scheduling performance Managing two virtual assistants responsible for: Scheduling Sales follow-up Insurance authorizations and benefit checks Training staff on: Confident, respectful money conversations Presenting plans of care and patient financial responsibility Having in-office sales and money conversations with patients at check-in and check-out as needed Accepting payments and ensuring patient balances and payment responsibilities are met Monitoring and improving conversion rates, show rates, retention, and collections Chief Reminder Officer Responsibilities You are the person who ensures nothing gets missed. This includes: Ensuring patients are reminded, followed up with, and re-engaged appropriately Ensuring staff follow systems and processes consistently Holding team members accountable to expectations and commitments Ensuring KPIs, priorities, and standards do not drift Keeping the clinic proactive rather than reactive Staffing, Hiring & Scheduling Anticipate staffing needs before they become problems Lead hiring, screening, and onboarding for administrative and sales roles Schedule part-time and administrative staff to match clinic demand Ensure appropriate coverage for patient volume Report clearly to the owner on staff performance, strengths, gaps, and development needs Metrics, Reporting & Accountability Track all clinic KPIs with 100 percent accuracy Maintain dashboards and weekly “cockpit” reports Prepare weekly and monthly reports for the clinic owner including: Revenue performance Staffing and scheduling effectiveness Operational wins and challenges Risks, bottlenecks, and recommendations Accurately track revenue, expenses, P&L, and cash flow trends Systems, HR & Administration Manage payroll, PTO, and benefits through ADP Oversee HR compliance, policies, and employee handbook updates Maintain and build the Operations Manual for all roles Ensure onboarding, training, and documentation are complete and current What Success Looks Like in the First 90 Days Clinic operations feel calmer, clearer, and more organized Front desk and sales systems are consistent and measurable Dashboards and reports are accurate and trusted Staff understand expectations and are being held accountable Revenue conversations are happening clearly and respectfully The owner has clear visibility into clinic performance What We’re Looking For 2 or more years of experience managing or supervising a team At least 1 year of experience in inside sales, client services, or appointment-based sales Comfort having money and accountability conversations Strong organizational and systems-thinking skills Excellent written and verbal communication High attention to detail and follow-through Ability to manage remote team members effectively Proficiency with Google Drive and modern digital tools Experience with CRM systems such as Go High Level and Infusionsoft (Keap) preferred Familiarity with electronic medical record (EMR) systems strongly preferred Proficiency with or openness to using AI tools such as ChatGPT, NotebookLM, and Gemini is a plus You do not need experience in physical therapy or healthcare. You do need ownership, leadership, and accountability. Compensation & Benefits Salary range: $55,000–$75,000 annually, based on experience Performance-based growth and advancement opportunity 2 weeks paid vacation plus 6 major holidays 3 percent SIMPLE IRA match Weekly scheduled professional development time Ongoing leadership and business training Location & Requirements In-person role at our Glendale, AZ clinic On-site Monday through Friday Authorized to work in the United States How to Apply Please email: Your resume A brief cover letter explaining: Why this role excites you Your experience leading people, systems, and revenue Send to: nickh@preferredptaz.com

Responsibilities

The Operations Manager is responsible for the day-to-day operations of the clinic, ensuring smooth patient flow and exceptional service. They also oversee revenue performance and staff management, driving accountability and operational efficiency.