Clinical Clerkship Coordinator at University of Pikeville

Pikeville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jul, 26

Salary

0.0

Posted On

05 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clinical rotation scheduling, Academic monitoring, Medtrics, Communication skills, Interpersonal skills, Confidentiality, FERPA compliance, HIPAA compliance, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Time management, Organizational skills, Multitasking, Data reporting

Industry

Higher Education

Description

The Clinical Clerkship Coordinator supports the administration and operations of the third- and fourth year clinical education program for KYCOM medical students. This position coordinates clinical rotation scheduling, monitors student academic progress, supports national board exam administration, and serves as a primary liaison between students, clinical sites, adjunct faculty, and the Office of Clinical Affairs to ensure compliance with institutional and accreditation standards. Responsibilities: Clinical Rotation Administration • Schedule and manage clinical rotations within the Medtrics system • Process student requests for away rotations, including VSLO/VSAS applications • Coordinate rotation logistics with clinical sites and site coordinators • Track rotation completion and student progress toward graduation • Serve as a liaison between KYCOM, clinical site coordinators, and adjunct faculty to facilitate scheduling, communication, and resolution of rotation-related issues. Student Academic Monitoring • Monitor student performance in clinical rotations and identify potential academic concerns • Track and review student rotation logs and evaluations • Maintain records of student grades and academic progress • Communicate concerns to the Director of Clinical Rotations • Compile and provide reports related to student clinical performance, evaluations, and rotation completion for the Director of Clinical Rotations and Clinical Affairs leadership. • Ensure clinical rotation documentation, student evaluations, and academic tracking in Medtrics comply with COCA accreditation standards and KYCOM clinical education policies. Examination Coordination • Coordinate scheduling of COMAT examinations for students • Provide remote or in-person proctoring of COMAT exams as needed • Track student performance on national board exams Administrative and Program Support • Enter and maintain student evaluation records in Medtrics • Submit student grades to the Registrar’s Office • Assist with clinical education events such as Capstone and the Clinical Rotations Fair • Meet with students as needed regarding rotation progress • Support other activities of the Clinical Affairs office as assigned Skills/Abilities: • Must have excellent verbal and written communication skills. • Must have good interpersonal and communication skills to assist faculty, adjunct faculty, staff, and students. • Must understand and maintain confidentiality in compliance with FERPA and, if applicable, HIPAA. • Must have excellent computer skills with efficient knowledge of Microsoft Word, Excel, Outlook, PowerPoint, web browsers and Google Docs/Sheets. • Must have excellent time management and organizational skills. • Must have the ability to multitask, prioritize assignments, and meet deadlines. • Must be able to work independently and also as a member of a team. Qualifications/Education & Experience: • A minimum of an Associate's or Bachelor's Degree is Preferred. • 1-3 years of experience in a formal education department, business, or professional office is preferred. The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program. Important Notes: Review of applications will begin immediately and will continue until the position is filled. Applications received on or before 04/15/2026 will be given priority consideration. Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and contact information for three to five professional references. Location Pikeville, Kentucky Department KYCOM Clerkship Training Employment Type Full-Time

Responsibilities

The Clinical Clerkship Coordinator manages clinical rotation scheduling, monitors student academic progress, and ensures compliance with accreditation standards. They also facilitate communication between students, clinical sites, and faculty while providing administrative support for examinations and clinical events.