Clinical Operations Specialist at Roots Community Health Center

Oakland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clinic Setting Experience, Inventory Management, Regulatory Compliance, Safety Procedures, Communication Skills, Team Collaboration, Multitasking, Documentation, Equipment Calibration, Emergency Preparedness, Procurement Processes, Interpersonal Skills, Problem-Solving, Attention to Detail, Organizational Skills, Time Management

Industry

Hospitals and Health Care

Description

Description Position Summary: Under the direct supervision of the Operations Manager, the Clinic Operations Specialist is responsible for ensuring that all Roots medical clinics’ supplies and inventory are continuously stocked, up to date, and in compliance. Serves as a member of the overall Operations team, supporting program and service operational functions as assigned. Supports Operations and Clinical teams in maintaining a continuous state of facility audit-readiness. Duties and Responsibilities: ? Order clinic consumables and ensure inventory is stocked, labeled and organized appropriately. ? Track and inventory all clinic equipment. ? Ensure all refrigeration and other clinic equipment are calibrated according to the required maintenance schedule to ensure all safety regulations are met at all times. ? Maintain up to date clinic emergency kits. ? Keep clinics up to date according to state license and other regulatory requirements. ? Physically stock and maintain clinic supply closets, exam room drawers/cabinets, and storage areas. ? Ensure medical and hazardous waste is collected per schedule and, in conjunction with Operations Manager ensure schedule is adequate to maintain environmental safety. ? Immediately alert the COO and Operations Manager of any unusual occurrences. ? Immediately alert the COO and Operations Manager of any facility or equipment damage that has taken place. ? Immediately alert the COO and Operations Manager of any hazardous or potentially hazardous conditions. ? Knowledgeable of and always implements established safety procedures. ? Partner and communicate effectively with Clinic staff. ? Keep accurate documentation of orders and inventory. ? Create and maintain systems to ensure accuracy in inventory and procurement processes. ? Participate in department and organization meetings and trainings, as required. ? Transport specimens, supplies and equipment as needed. ? Assist in preparation for all facility site reviews and audits. ? Collaborate with Clinical Quality Administrator regarding site audit preparation and corrective actions. ? Represent operations at Clinical Operations meetings. ? Other duties, as assigned. Requirements Competencies: ? 2 years’ experience in a clinic setting. ? Valid CA Driver License ? Familiarity with Clinic supplies and equipment. ? Familiarity with CA Department of Public Health clinic licensing requirements, Department of Managed Health Care requirements, and other regulatory requirements. ? Familiarity with Excel/Google Sheets, maintaining inventory and ordering systems. ? Ability to multitask, prioritize, provide direction, follow oral and written instructions and maintain effective working relationships with staff, and clients. ? Strong interpersonal, listening and communication skills. ? Ability to work independently with minimal supervision and as a part of a team. ? Commitment to the Roots mission. Roots Community Health Center is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E Verify to validate the eligibility of our new employees to work legally in the United States.

Responsibilities

The Clinical Operations Specialist is responsible for ensuring that all medical clinics’ supplies and inventory are stocked and compliant. They support the Operations and Clinical teams in maintaining audit-readiness and assist in preparation for facility site reviews and audits.