Clinical Trial Coordinator at St Vincents Health Network Sydney Public Hospital

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

101691.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clinical Trials Coordination, Patient Care, Data Management, Good Clinical Practice, Multidisciplinary Team Communication, Regulatory Compliance, Documentation, Organizational Skills, Attention to Detail, Interpersonal Skills, Negotiation Skills, Clinical Research, Oncology, Haematology, Microsoft Office, Time Management

Industry

Hospitals and Health Care

Description

Job Description: • Part time (24 hours per week) Fixed term until December 2027 • Fitzroy location • Challenging and rewarding work environment • Friendly and supportive team environment About the Role Coordination and management of a number of International clinical trials Including (Phase 1, Phase 2 and Phase 3) complex pharmaceutical sponsored and collaborative group clinical trials Coordination and adherence to clinical trial protocols Preparation of clinical trials in readiness for external and internal on site and remote audits Liaise with sponsors / collaborative groups for all relevant aspects of patient care Preparation of trial data for onsite monitoring visits, including data query resolution Communicate and liaison with multidisciplinary team, including patients regarding the status of the trial and treatment plan Classifications for this position will range from classification range HIM Grade 2 JA7 - JB1 ($88,467 - $101,691 per annum, pro rata for part time). Your Contribution Completion of either a Bachelor of Pharmaceutical Science, Biomedical Science or Applied Science, qualifications, or other relevant allied health field qualifications. Minimum honors degree or post graduate studies in relevant science/ allied health field, or relevant industry experience. Current National criminal history check, or willing to obtain What we Offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling A healthy work/life balance encouraged. Part time employment (24 hours per week) Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging – Increase your take home pay! In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Culture of continuous improvement About Oncology The Department of Oncology at SVHM provides a comprehensive service to in-patients, day patients, outpatients and satellite clinics. The Department has an active clinical research program and employs several clinical trials co-ordinators, data managers and MD and PhD students. It is actively engaged in medical education at all levels as well as nursing and allied health education. The Department is strongly affiliated with the University of Melbourne in its research and teaching activities. SVHM is an alliance member of the VCCC and has established working relationships with external cancer and government agencies Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Contact Nadia Ranieri nadia.ranieri@svha.org.au Position Description The Department of Oncology at SVHM provides a comprehensive service to in-patients, day patients, outpatients and satellite clinics. The Department has an active clinical research program and employs several clinical trials coordinators, data managers and MD and PhD students. It is actively engaged in medical education at all levels as well as nursing and allied health education. The Department is strongly affiliated with the University of Melbourne in its research and teaching activities. SVHM is an alliance member of the VCCC and has established working relationships with external cancer and government agencies. The Oncology Trials Unit conducts national and International clinical trials, according to the Australian and International regulatory authorities, whilst abiding by contractual agreements, staff provide coordination and care to oncology patients who are participating in these clinical trials. POSITION PURPOSE The Clinical Trial Coordinator will be responsible for Oncology clinical trial coordination of new and ongoing commercially sponsored and investigator driven national and international clinical trials. POSITION DUTIES Full responsibility for the coordination and management of several clinical trials Excellent understanding of clinical trial protocols Develop required paperwork, e.g. Schedule of assessment proformas and trial schema’s Communicate and liaise with multidisciplinary teams, including patients regarding the status of the trial and treatment plan Serious adverse event to be communicated to relevant parties in accordance with Good Clinical Practice (GCP). Accurate documentation and timely data collection and entry Liaise with sponsors / collaborative groups for all relevant aspects of protocol delivery and patient care Book patient appointments for scans and treatment Assist with ongoing submissions to HREC and Governance Update the CTMS after each patient visit INCUMBENT OBLIGATIONS Perform duties of the position to best of their ability and to a standard acceptable to SVHM Comply with all SVHM policies, procedures, by laws and directions Treat others with respect and always behave professionally and in accordance with the SVHM Code of Conduct Only access confidential information held by SVHM when this is necessary for business purposes, maintaining the confidentiality of that information once accessed Participate in the annual SVHM performance review process Display adaptability and flexibility to meet the changing operational needs of the business Comply with applicable Enterprise Bargaining Agreement provisions Display a willingness to develop self and seek to improve performance Clinical Quality and Safety Always work within approved scope of practice under supervision by more senior clinical staff as appropriate. Take personal responsibility for the quality and safety of work undertaken Consult with peers and other experts and refer to other healthcare workers when appropriate and in a timely manner Collaborate and clearly communicate with patients/clients and the healthcare team Participate in clinical risk management and continuous quality improvement activities as part of day-today work Ensure consumers receive information in an appropriate and accessible format Actively support consumers to make informed decisions about their treatment and ongoing care Ensure consumers are aware of their rights responsibilities and how to provide feedback Protect the health and safety of self and others, complying with all health and safety related policies, procedures and directions Complete required Fire and Emergency Training annually Complete required Workplace Culture and Equity Training annually Attend general hospital orientation within 3 months of commencement INCUMBENT CAPABILIITY REQUIREMENTS (Level 2) The incumbent of this position will be expected to possess the following core capabilities: Capability Demonstrated behaviour Personal Personal effectiveness Takes responsibility for accurate, timely work results Learning Agility Identifies personal development needs and seeks information from a range of sources Outcomes Patient/Resident/client centred Strives to meet and exceed expectations, demonstrating sound judgement Innovation and Improvement Contributes to improvement by reviewing strengths SELECTION CRITERIA ESSENTIAL REGISTRATION, LICENSE OR QUALIFICATION REQUIREMENTS Completion of a Postgraduate or Bachelor of Applied Science, Nursing, Pharmaceutical Science or qualifications or other relevant medical fields. OTHER ESSENTIAL REQUIREMENTS Experience in Oncology or Haematology clinical trials coordination Experience in clinical research Experience in working as part of a multidisciplinary team Completion of Good Clinical Practice training OTHER NON-ESSENTIAL REQUIREMENTS Highly developed interpersonal skills incorporating excellent communication, and negotiation skills Excellent written and verbal communication skills High level organisational skills and be able to prioritize Computer literate, familiarity with Microsoft Office (including MS Word, Excel, Access, Teams, PowerPoint and Outlook) Ability and experience in facilitating clinical research activities Attention to detail and ability to adhere to documentation guidelines Ability to work independently or in a team environment Ability to prioritise workload to meet deadlines Closing Date: 15 November 2025 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

The Clinical Trial Coordinator will manage and coordinate several international clinical trials, ensuring adherence to protocols and effective communication with multidisciplinary teams. Responsibilities include preparing trial data for monitoring visits and liaising with sponsors regarding patient care.