Closing Coordinator/Administrative Assistant - New Home Builder at Ryan Building Group, Inc.

Farmers Branch, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Contract Processing, Closing Coordination, Administrative Support, File Maintenance, Invoice Coding, Document Drafting, Communication, Organization, Time Management, Prioritization, Microsoft Office Suite, Self-Starter, Attention To Detail

Industry

Construction

Description

Description William Ryan Homes is looking for a highly self-motivated Closing Coordinator/Administrative Assistant to become an integral member of the Dallas Division located in Farmers Branch, TX. The ideal candidate is a quick learner, precisely organized, possesses strong attention to detail and is an excellent communicator. The candidate will assist the Division Office Manager with a variety of tasks including, but no limited to, processing new sales contracts, coordinating closings, saving/distributing documents, coding invoices for Manager approval, drafting documents, and maintaining accurate files on the company share drive and builder software. Duties and Responsibilities include: Data Entry in Brix, Brix Sales and Buildpro Understanding of Company and Customer responsibilities documented in the Agreement for Purchase of New Home Assist in maintaining office phone, voicemail, and mail systems, birthday calendars, division phone directories Maintain organized and accurate files on company share drive, Brix, Brix Sales and Buildpro Assist in the execution of all administrative tasks relating to the WRH Business process Cross-train for Starts and Closings administrative tasks to ensure competency in all administrative functions Assist in review of sales contracts, distribute approved contracts to lender/title. Communicate with lender/title regarding closings. General office duties such as copy, file and distribute documents, as needed Run, audit, and distribute reports for Division and Corporate Office Other duties as assigned Requirements Requirements include: Excellent oral and written communication skills Must be highly detail-oriented and organized Excellent time management skills, Ability to prioritize tasks and meet deadlines Self-Starter Microsoft Office Suite Education/Other Requirements: High School diploma or equivalent Three years office experience Prior experience in residential homebuilding highly preferred Experience with Brix and Buildpro production scheduling system preferred

Responsibilities

The role involves assisting the Division Office Manager with processing new sales contracts, coordinating closings, managing documents, coding invoices, and maintaining accurate files within company software systems like Brix and Buildpro. Duties also include cross-training for Starts and Closings administrative tasks and handling general office duties as needed.