Club Coordinator - Mammoth Lakes Mountain Club at Aspen Skiing Company

Mammoth Lakes, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 26

Salary

23.0

Posted On

05 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Member Communications, Event Scheduling, Microsoft Excel, Desktop Publishing, Email Marketing, Customer Service, Bartending, Food And Beverage Service, Time Management, Problem Solving, Critical Thinking, Organization, Discretion, Concierge Services

Industry

Hospitality

Description

Company Description Limelight Hotels by Aspen One provide authentic and contemporary connections to their communities and the adventures that surround them. Each Limelight hotel is inspired by place, united by purpose, defined by you and set in the heart of elevated and unique locations, each carefully designed with distinctive design and purposeful functionality, created to evoke a sense of place and a point of view. Current locations include those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025); Ketchum, Idaho; Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028). For more information, visit www.limelighthotels.com or follow @limelighthotel on X, Instagram or Facebook. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [email protected], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. Job Description Position Summary The Club Coordinator is responsible for managing all administrative functions for the Club, including member communications, event scheduling, and benefit program oversight. This role supports the day-to-day operations by maintaining accurate records, coordinating internal processes, and acting as a key point of contact for members. The Club Coordinator also provides support for food and beverage operations, events, and bartending duties as needed. This role reports to the Club Manager. Job Posting Deadline Applications for this position will be accepted until July 19, 2026. Essential Job Functions/Key Job Responsibilities • Manage all Club administrative functions, including membership reports, applications, and benefit tracking while ensuring timely completion of reports and tasks to meet all established deadlines • Create and maintain the monthly Club schedule of events and handle all communication with members via email, direct mail, phone, and in-person correspondence • Ensure familiarity and compliance with all Club rules, regulations, and procedures • Maintain an organized and professional office environment, including ordering supplies and managing collateral • Oversee organization and cleanliness of ski locker area • Train and support seasonal Concierge staff and provide Concierge services two days per week during ski season • Assist with Club projects, promotions, and special assignments as needed • Serve as an additional support staff member during peak periods or special events • Assist with food and beverage service during Club events, peak service periods, and member functions as needed • Support basic bar operations, including bar setup, breakdown, restocking, glassware organization, and maintaining cleanliness of service areas • Bartend or assist with beverage service when needed, in accordance with company policy and applicable alcohol service regulations • Other duties as assigned Qualifications Education & Experience Requirements • High School Diploma or GED required • 1 year prior administrative or office coordination experience preferred • Experience working in a hospitality, club, or luxury service environment is highly desirable Knowledge, Skills & Abilities • Strong computer proficiency, including Excel, desktop publishing, and email marketing tools • Exceptional written and verbal communication skills • Ability to manage time effectively and work independently with minimal supervision • Proven ability to handle sensitive information with discretion • Detail-oriented and highly organized, with excellent follow-through • Customer-focused mindset and the ability to engage with a high-end clientele • Flexible and adaptable to shifting priorities or last-minute needs • Collaborative team player willing to support other departments when needed • Strong problem-solving and critical thinking abilities • Familiar with private club office and membership systems Additional Information Work Environment & Physical Demands • Ability to be on your feet, kneel and bend for extended periods of time • Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces • Must be able to lift, push or pull up to 50 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50) Job Benefits This position is classified as a regular full-time position eligible for the following benefits: Enrollment dates differ across the various programs. • Health, Dental and Vision Insurance Programs • Flexible Spending Account Programs • Life Insurance Programs • Paid Time Off Programs • Paid Leave Programs • 401(k) Savings Plan • Employee Ski Pass and Dependent Ski Passes • Other company perks The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700. This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice. Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all. For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks Aspen One participates in E-Verify. E-Verify & Right to Work Poster Job Location: Limelight Mammoth Budgeted Pay Rate: $23.00 Job category: Limelight Mammoth Season: Year Round Job Classification: Full-Time Regular Compensation: USD 21.00 - USD 23.00 - hourly

Responsibilities

Manage all administrative functions for the Club, including membership reporting, event scheduling, and member communications. Provide operational support for concierge services and food and beverage operations, including bartending during peak periods.