Cluster Accounts Payable

at  Belmond Management

The Accounts Payable is responsible for processing invoices and payments from both local and global vendors, ensuring excellent levels of compliance with all national and local regulations as well as Belmond & LVMH Policies and Procedures.

The Accounts Payable is responsible of:

• Record, store, access, and/or analyse computerized financial information. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
• Prepare, review, reconcile and issue multi-currency bills, invoices and account statements ensuring all invoices are supported by duly approved purchase orders
• Process daily bank postings, check encashment, manual payments and wires.
• Review vendor aging, promptly address past due invoices, respond to vendor enquiries
• Reconcile all vendor statements on a regular basis following up on all outstanding amounts to a point of resolution
• Ensure proper tax documentation are maintained for all vendors
• Reconcile AP aging to General Ledger, reconcile and correct variances
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system
• Month End Close: including but not limited to preparing recurring and adjusting journal entries. Balance Sheet Reconciliation preparation and analysis and other duties as assigned
• Organise, secure and maintain all files, records, cash and cash equivalents
• Complete period-end closing procedures and reports
• Review account distribution on invoices and report abnormalities
• Attend to the daily administration of the accounts payable duties, identify, and resolve problems in conjunction with respective members of staff in a professional manner.
• Provide support and assistance to Assistant Director of Finance and Director of Finance when required
• Assist in compliance to monthly Accounting checklists.
• Coordinate and manage hotel archiving system.

REQUIREMENTS

Relevant Qualification or experience in Accounting, Finance
Prior experience as an Accounts Payable clerk or equivalent
Experience in Hospitality/Luxury hotels preferred.
Excellent communication skills in Italian and English (French advantageous)
Effective organization, communication, and presentation skills

Please refer the Job description for details