CNHF Associate Director Special Events at Children’s National Hospital

Silver Spring, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Communication Skills, Interpersonal Skills, Project Management, Donor Relationship Building, Attention to Detail, Teamwork, Creativity, Leadership, Financial Management, Negotiation, Collaboration, Problem-solving, Initiative, Professionalism, Compassion

Industry

Biotechnology Research

Description

The Associate Director, Special Events reports to the Director, Special Events and is responsible for overall management of the White Hat Gala, a $2M+ signature event. This includes setting revenue targets, managing event production, and cultivating key stakeholder relationships to maximize philanthropic support. The role demands exceptional leadership, creativity, and the capacity to manage multiple priorities in a fast-paced, dynamic environment. In addition, the Associate Director will manage all logistics with internal and external stakeholders for the hospital professorship installations, evenings of awareness and a newly formed philanthropic and volunteer committee. The successful candidate will have strong organization, project management and communication skills. Minimum Education Bachelor's Degree (Required) Minimum Work Experience 6 years (Required) Required Skills/Knowledge Strong written and verbal communication skills (including phone skills such as warm tone, good speaking cadence, clear and articulate speech) Effective interpersonal skills that demonstrate poise, tact, patience, and courtesy Exceptional attention to detail and ability to manage time and task completion effectively Must demonstrate initiative, energy, confidence, strong donor service attitude, and willingness to contribute to a teamwork-driven environment High levels of professionalism, compassion, creativity and integrity Proven experience in successfully building and cultivating donor relationships A willingness to work collaboratively to produce fundraising strategies and tactics Proven sense for developing tactics to meet goals and objectives Required Licenses and Certifications CMP (Preferred) Functional Accountabilities Event Management Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events. Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses. Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection. Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures. Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post-event engagement to further donor cultivation and stewardship and increase ROI. Collaboration and Communication Partner with special event fundraising event leads to create best-in-class live event experiences that consistently exceed the expectations of event co-chairs, committee members, and board members. Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute select cultivation and stewardship events for their programs and donors. Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details. Manage the volunteer staffing program for all events, including recruitment, plans for detailed roles and responsibilities, timelines, pre-event briefings and coordination, and post-event stewardship for volunteers. Organizational Accountabilities Organizational Accountabilities (Staff) Organizational Commitment/Identification Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others’ ideas and opinions Performance Improvement/Problem-solving Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility Use resources efficiently Search for less costly ways of doing things Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Responsibilities

The Associate Director, Special Events is responsible for managing the White Hat Gala and other special events, focusing on revenue targets and stakeholder relationships. This role involves logistics management, vendor coordination, and enhancing donor engagement.