SUPPLEMENTAL INFORMATION

Position: Coastal Resources Program Specialist 1 – 3 (Administrative)
Agency: Coastal Protection and Restoration Authority (CPRA)
Division: Project Management/Baton Rouge
Office Location: 150 Terrace Avenue, Baton Rouge, LA 70802

REQUIRED SKILLS:

• High-level of proficiency with Microsoft Office Suite: Outlook (particularly for scheduling), Word, Excel, and PowerPoint
• Strong communication skills (written and verbal)
• Detail-oriented
• Organized
• Self-motivated
• Ability to grasp and learn new concepts quickly
• Ability to prioritize work
• Ability to multi-task

PREFERRED SKILLS:

• Project management administration
• Invoice review
• LaGov reporting and/or LaGov Timekeeping

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

• Serves as the confidential personal assistant to the Project Management Division Chief
• Corresponds on behalf of the Project Management Division Chief via phone, email, and in-person visitors
• Maintains Outlook Calendar on behalf of the Project Management Division Chief
• Drafts and prepares letters, and memos accurately and in compliance with appropriate guidance/directives
• Maintains the Division’s files
• Conducts reviews and makes determinations regarding archiving records
• Orders administrative supplies as needed
• Prepares materials and participates in meetings and conferences with the Project Management Division Chief and other staff
• Conducts reviews of administrative operations and procedures and recommends revisions as needed
• Reviews Travel Authorization and Travel Expense forms from staff to ensure completeness, verify charge codes, and submits reimbursement requests
• Serves as the timekeeper by reviewing and ensuring accuracy of payroll entries for all employees in the Project Management Division
• Coordinates with HR and the appropriate manager/supervisor to prepare and ensure all HR paperwork is accurate
• Collects and compiles budget data for special reports as directed by Chief or higher-level official
• Collaborates with the department accounting/budget staff to resolve discrepancies
• May assist in preparing or coordinating the preparation of fiscal notes, financial reports, or other financial documents