Code Compliance Clerk at Town Of Pembroke Park

Pembroke Park, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

61361.64

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Record-Keeping, Administrative Support, Legal Document Preparation, Transcription, Lien Processing, Research, Report Preparation, Spreadsheet Creation, Customer Service, Public Inquiry Response, Code Compliance Knowledge, Microsoft Office Suite, Verbal Communication, Written Communication, Mathematical Calculations, Typing

Industry

Government Administration

Description

The Town of Pembroke Park Job Description Department: Building Supervises: None Position Reports To: Building and Facilities Manager Sworn: No Job Specifications NATURE OF WORK This is a specialized administrative support position that provides record-keeping for the Code Compliance Special Magistrate. This position coordinates actions relating to violations, fines, liens, releases of liens, and other compliance situations; interprets technical/administrative regulations for code compliance; and responds to inquiries of property owners, businesses, and attorneys. ESSENTIAL DUTIES Tasks required of those in the position of Code Compliance Clerk include, but are not limited to: * Prepares agendas for the Code Compliance Special Magistrate hearings; swears in witnesses, personnel, and property owners; and tapes and transcribes minutes from monthly hearings. * Compiles legal documents needed for hearings; prepares and mails notices of hearings and Special Magistrate actions to property owners; and prepares and issues notices to respondents by certified mail. * Assists the Special Magistrate with inquiries and research on cases. * Confers with the Building & Facilities Manager on unusual and complex circumstances relating to violations; advises respondents of proper procedure to follow in satisfying liens; and calculates the actual amount due. * Prepares Release of Lien and Satisfaction of Lien documents for the execution after payments have been received and forwards them to Broward County for recording; maintains a log of outstanding liens and payments. * Research and prepare code compliance-related lien inquiries. * Files documents and ensures files are kept in order and in a detailed fashion. * Prepares reports and spreadsheets with pertinent information and tracking logs. * Assists staff in implementing new or modified systems, methods, or procedures; preparation of Notice of Violation and related documents and folders. * Assists with processing applications and payments; assists with registering and deregistering properties. * Assists department personnel in answering complaints and inquiries relating to the Town code, local business tax receipts, and other division functions. * Assists supervisory personnel with routine duties. * Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner. * Educates customers in the code compliance process and explains actions required. * Interacts and consults with a variety of individuals and groups in the performance of job responsibilities, including Town personnel in various Departments, outside agencies, property owners, business owners, etc. * Performs other related duties as assigned. KNOWLEDGE, ABILITIES, AND SKILLS * Knowledge of the functions and operations of the Code Compliance Division and Building Divisions. * Knowledge of Florida Statute - Chapter 162. * Knowledge of legal procedure related to the enforcement of regulations and codes. * Knowledge of the Town codes, regulations, rules, and procedures, and administrative practices relating to compliance procedures. * Knowledge of modern office principles and procedures. * Skilled in using Microsoft Office Suite, including Word, Outlook, and Excel. * Skilled in verbal and written communications, including experience in preparing reports and keeping accurate records. * Ability to learn systems used by the Town for code compliance. * Ability to communicate effectively with the general public regarding inquiries and violations, as well as to provide explanations tactfully and impartially. * Ability to use recording and transcription equipment. * Ability to perform advanced mathematical calculations, such as calculating interest and recording fees on liens. * Ability to type forty (40) correct words per minute (wpm). * Ability to establish and maintain effective working relationships with supervisors, other employees, and Town officials. * Ability to communicate effectively and persuasively, both verbally and in writing, to individuals as well as groups. * Ability to deal with competing priorities and varied responsibilities. * Ability to work efficiently and effectively to develop win-win solutions. * Ability to systematically organize and track information in detail. * Ability to demonstrate understanding, consideration, and respect for the public. MINIMUM REQUIREMENTS * High School Diploma or valid equivalent. * Three (3) years of administrative experience in code compliance, building, paralegal, law or a related field. * Must possess a State of Florida Notary Public license (or obtain within thirty (30) days of hire). * Any equivalent combination of education and experience may be considered. * A Valid Florida Driver’s License PREFERRED QUALIFICATIONS * Associate’s degree * Certificate of Attendance from the University of Central Florida – Institute of Government “Workshop for Coordinators and Secretaries to Code Compliance Boards.” * Bilingual (English, Spanish and/or Creole). PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential duties and functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * Regularly required to stand, sit, see, speak, hear, and use hands and fingers to operate a computer, telephone, or other electronic device. * Occasional light to moderate lifting of office products and supplies may be required. The work environment characteristics described here are representative of those a teammate encounters while performing the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * Moderate noise (business office with computers, telephones, printers, fax machines, photocopiers, filing cabinets, and light traffic). * Ability to work within a confined area. * Ability to work at a computer station for an extended period. * May be requested to work nights and weekends for special town events, Commission meetings/workshops, emergencies, and other Town-related activities. The Town of Pembroke Park is an Equal Opportunity Employer that does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. BENEFITS The Town of Pembroke Park, for recruitment and retention purposes, offers a comprehensive benefits package to its employees. The following is a list of some of the benefits offered to its employees: * Paid Time Off: Holidays, Vacation, Sick, Bereavement, Volunteer, Unpaid Personal Leave, and an Annual Personal Day. Paid time off encourages and supports a healthy work-life balance and helps to retain and attract talent. * Medical (All coverage is 100% paid by the Town) * Dental (All coverage is 100% paid by the Town) * Vision (All coverage is 100% paid by the Town) * Life (All coverage is 100% paid by the Town) * Short-Term Disability (All coverage is 100% paid by the Town) * Long-Term Disability (All coverage is 100% paid by the Town) * Flexible Spending Account (FSA) * Additional Voluntary Life * Other Voluntary Supplemental Insurance through Aflac * Educational / Tuition Reimbursement * Retirement Benefits such as Florida Retirement System (FRS), 457b, and ROTH IRA * Employee Assistance Program (EAP)

Responsibilities

This specialized administrative role supports the Code Compliance Special Magistrate by preparing agendas, transcribing minutes, compiling legal documents for hearings, and managing violation, fine, and lien coordination. The clerk also responds to public inquiries, advises property owners on compliance procedures, and maintains detailed records and logs related to compliance actions.