Department
Community Development
Location
1065 Ridgewood Av, Holly Hill, FL 32117
Position Type
PT Employee
Salary
$37,065.80 - $53,248.00
Date
2025.01.30
Description

GENERAL DESCRIPTION

Administrative position performing all clerical support functions for the
Code Enforcement/Animal Control Division, and other clerical activities for the Building
Division as assigned by the Community Development Director.

ESSENTIAL JOB FUNCTIONS

Prepares forms, composes letters, agendas and documents in a prescribed manner. Sets up and maintains specialized office files. Assembles information for others’ use.
Delivers front line customer service by responding to inquiries from the general public and businesses both in person and over the phone. Upon obtaining the required on-the-job training, will respond to questions regarding permitting, licensing, zoning, land development code, landscaping, and compliance requirements.
Upon obtaining the required on-the-job training, will conduct some research as it relates to zoning maps, plat maps, agreements, land development code, and architectural regulations for commercial and residential permit application reviews.
Prepares Powerpoint presentations for, attends and announces cases at Special Master Hearings.
Takes notes and minutes at various meetings as required.
Schedules and coordinates meetings as directed.
Keeps appointment calendars, and schedules appointments. Receives and screens calls and refers callers to other employees.
Inputs data into the software system as requested by the Code Enforcement/Animal Control Officers and the Senior Code Enforcement Officer.
Collects, organizes and maintains various databases and spreadsheets of the department.
Opens, prioritizes, and processes correspondence for mailing.
Tracks code enforcement issues and follows-up as needed.
Retrieves information from various websites and databases for use by the Code Enforcement/Animal Control division.
Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, requisitions, and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports.
Assists in the preparation and maintenance of department records.
May be required to perform alternate duties, including remaining on duty, during a declared emergency.
Responsible for filing and file maintenance.
Answers phones, takes messages, and greets people coming into the Code Enforcement Division.
Prepares the agenda and PowerPoint for Special Master meetings, announces the cases and takes minutes.
Prepares, processes, and releases liens, and updates lien spreadsheet as required.
Checks email on a daily basis and addresses or forwards the email as required.
This position will perform permitting and clerical related duties for the Planning division as trained. This includes learning permitting, inspections scheduling, and Business Tax Receipt issuance, as a back up to the Licensing and Permit Technician.
This job description is provided as an outline and resource in describing the duties and responsibilities of the position of Code Enforcement Clerk/ Assistant Permit Technician and is not intended to be an exhaustive list of the activities, duties and responsibilities that may be required of the position.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Gmail or similar email providers, Word, Excel and PowerPoint
• Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters, etc.
• Knowledge of office practices and procedures
• Knowledge of basic math
• Ability to access input and retrieve information from a computer
• Ability to communicate using speaking, hearing and visual skills

EDUCATION AND EXPERIENCE:

High school graduation or possession of an acceptable equivalency diploma and minimum of three (3) years’ work experience involving customer service, secretarial/clerical duties including the use of WORD and EXCEL software.
(A comparable amount of training, education or experience can be substituted for the minimum qualifications)

ESSENTIAL PHYSICAL SKILLS:

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without hearing aid)
• Ability to access input and retrieve information from a computer.
• Ability to access file cabinets for filing and retrieval of data.
• Ability to sit at a desk and view a display screen for extended periods of time.
• Ability to communicate both orally and in writing

Please refer the Job description for details