CoE Executive Assistant (Onsite On W2 Only) at Performix

Durham, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Onboarding Support, Organizational Documents, Communication Support, Data Analysis, PowerPoint Presentation, Project Coordination, Confidentiality, Independent Judgment, Initiative, Time Management, Prioritization, Microsoft Office, Global Team Support

Industry

Manufacturing

Description

Description · Job Title: Executive Admin · Possible temp to hire. Schedule: M- F 100% onsite role. · Interviews: Teams video interview first round, possibly 2nd/final onsite interview for candidate selection. · Export Control CoE Executive Assistant · We are seeking an experienced and proactive Executive Assistant to provide global support to our VP of Global Export Control and the Export Control CoE Leadership Team. The right candidate will report to the Chief of Staff and will work onsite from our Raleigh NC Hub. Responsibilities: · Proactively engage with and provide comprehensive support to the VP of Global Export Control and the (EC) CoE Global Leadership Team. · Manage complex calendars, including scheduling meetings, appointments, and travel arrangements. · Coordinate travel logistics and accommodations, ensuring efficient and cost-effective arrangements and travel logistics changes. · Handle expense report submissions and reimbursement processes in a timely and accurate manner. · Support the onboarding of new CoE team members, manage the organizational documents including the org charts. · Manage and provide support for communications, compiles and analyzes information for inclusion in reports or presentation materials, prepares PowerPoints, charts, graphs, or tables as necessary. · Advise, support, assist, coordinate, and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams. · Handles details of a highly confidential and critical nature. · Support the EC Chief of Staff in the planning and execution of the cadence of CoE leadership team meetings (virtual and in person), stakeholder meetings and community meetings and EC CoE team meetings. · Must have the ability to be a 'Jack of all trades'. Must be able to juggle many tasks simultaneously. Must be able to plan, prioritize, and manage the multiple tasks that have been assigned to him/her before their deadlines. To save time, he/she will be expected to delegate the responsibility for efficient and time-bound management of activities. Requirements: · Minimum of 5 years of experience as an Executive Assistant supporting senior management or similar position. · Strong organizational and time-management skills with exceptional attention to detail. · Proficiency in Microsoft Office (Teams, Outlook, PowerPoint, Excel) and other relevant software. · Direct experience supporting and working with global teams. · Excellent written and verbal communication skills in a global environment. · Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently. · Experience creating PowerPoint presentations. · Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations. · Experience exercising discretion and confidentiality. Requirements Requirements: · Minimum of 5 years of experience as an Executive Assistant supporting senior management or similar position. · Strong organizational and time-management skills with exceptional attention to detail. · Proficiency in Microsoft Office (Teams, Outlook, PowerPoint, Excel) and other relevant software. · Direct experience supporting and working with global teams. · Excellent written and verbal communication skills in a global environment. · Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently. · Experience creating PowerPoint presentations. · Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations. Experience exercising discretion and confidentiality.

Responsibilities

This role provides comprehensive global support to the VP of Global Export Control and the Export Control CoE Leadership Team, involving complex calendar management, travel coordination, and handling confidential information. Responsibilities also include supporting new team member onboarding, managing organizational documents, and assisting the Chief of Staff with meeting planning and execution.