Collections Coordinator at USPI

Appleton, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Collections Process, Account Management, Negotiate Payment Plans, Accounts Receivable, Customer Service, Cash Flow Management, Risk Mitigation, Credit Limits Management, Payment Remittance, Vendor Setup, Problem Invoice Correction, Cash Applications, Customer Refunds, Legal Escalation, Late Fee Waiver Review, Commission Deductions

Industry

Description

Purpose The Collections Coordinator identifies non-compliant activity, minimizes financial exposure with risk to iPROMOTEu and manages receivables to provide a consistent cash flow for iPROMOTEu’s Affiliates. The Collections Coordinator is an active member of the Accounts Receivable Team and helps others with daily tasks as needed. Responsibilities Collections Process * Overseeing the AR team mailbox and researching/responding accordingly. * Overseeing personal mailbox and researching/responding accordingly. * Initiating friendly reminder emails. * Negotiate payment plans with customer. * Taking inbound calls via the AR phone loop * Initiate outbound calls/emails for collection efforts. * Oversee modules for pooled collections. * Review aging to keep the credit limits and age limits with tolerable thresholds. * Identify and escalate trends in Affiliate collected payments. * Working with customers to ensure proper payment remittance. Account Management * Update account data. * Complete vendor setup forms. * Identify and correct problem invoices by following up with internal business partners. * Assist cash applications by researching unapplied cash. * Initiate customer refunds. * Manage credit limits by reviewing and reducing iPROMOTEu/Affiliate risk. * Manage Age limits by reviewing and reducing iPROMOTEu/Affiliate risk. * Coordinate account disaffiliation activities across Operations/Finance team to ensure target dates are met. * Apply credits and vouchers on account to open invoices as needed. Fostering Relationships * Prepare customer statements. * Escalate any customer bankruptcy or legal issues to Legal services/current manager. * Prepare and provide required information to Legal to send out Affiliate and customer demands. * Maintain positive relationships with customers in an effort to minimize financial risk. * Review late fee waiver requests, escalating to management when needed. Captive Accounts * Review all Affiliates who owe iPROMOTEu funds and reach out accordingly. * Negotiate payment plans with Affiliates. * Maintain positive relationships with Affiliates to ensure the highest level of service is provided. * Identify and initiate commission deductions. * Process credit card payments for captive balances. * Apply credits and vouchers on captive accounts towards open balances. Qualifications Education/Experience: * Associates Degree, preferred. * At least three years of previous collection experience in a B2B environment preferred. * At least two years of previous accounts receivable and customer service experience. * Experience with Microsoft Office. Knowledge/Skills/Abilities/Competencies * Personal Leadership * Agile & Adaptable: Responds to change and uncertainty with confidence and openness; seeks new experiences to develop skills; solicits and acts on feedback; learns from experiences; not afraid to take risks. * Accountable: Accepts responsibility for one’s own performance and actions; follows through on commitment; assumes positive intent in others; treats others objectively and consistently; acts with integrity. * Courageous: Confronts difficult issues objectively and supports others who do the same; champions new ideas; manages personal discomfort in difficult situations. * Team Leadership * Collaborate: Works effectively with others to meet goals and satisfy business objectives; develop and maintain strong relationships with internal/external partners; seek buy-in of stakeholders; deals with disagreements or different points of view in a constructive manner; maintains positive relationships even under difficult circumstances. * Communicate Effectively: Listens attentively and with empathy to concerns of others; adjusts message to the audience; keeps people up to date with relevant information; speaks and writes clearly; encourages others to express views, even unpopular ones. * Manage Talent: Willingly shares expertise and experience with others. * Engage & Inspire Others: Conveys trust in people’s competence to do their jobs; creates a feeling of energy, excitement, and personal investment; inspires others to excel; recognizes performance that exceeds expectations. * Thought Leadership * Solves Problems: Seeks out and considers relevant data, intuition, ideas and experience to make decisions and solve problems; effectively and efficiently integrates information from diverse sources; thoughtfully considers alternative solutions and perspectives. * Strategizes: Thinks critically; understands implications of decisions; shares ideas for improvement; sees how his/her works relates to the work of other teams in the organization as a whole; knows which people in the organization need to be informed, what they need to know, and when to tell them. * Innovates: Generates new ideas that add value; nurtures fresh approaches and appropriate risk taking; seeks alternative points of view; approaches problems with curiosity and generates creative solutions. * Results Leadership * Manages Execution: Manage resources and time to achieve business objectives; prioritizes goals; works quickly to get things done. * Drives for Results: Fosters a sense of urgency and commitment to achieve goals and create an Owner focused environment; takes initiative to proactively address critical issues; carefully considers compliance and regulatory obligations. * Maximizes Productivity: Identifies ways to streamline and improve efficiency of work; ensures that defined processes, quality standards, and best practices are executed as designed. Working Conditions * Ability to sit for extended periods of time * This position may work with some challenging customers * Phone loop Please note this job description is not designed to cover or contain a comprehensive listing of functions or responsibilities that are required of the employee for this job. Functions and responsibilities may change at any time with or without notice.

Responsibilities

The Collections Coordinator is responsible for identifying non-compliant activity, minimizing financial exposure, and managing receivables to ensure consistent cash flow for Affiliates. This involves overseeing the AR team mailbox, initiating collection efforts via calls and emails, and reviewing aging reports to maintain tolerable credit and age limits.