Witten LLP is currently seeking a Collections/Trust Accounting Clerk. We offer competitive compensation, excellent benefits, and a friendly, inclusive, team-oriented environment.
The Collections/Trust Accounting Clerk will provide both accounts receivables collections and trust accounting support. The successful candidate will work independently and collaboratively within the Accounting Department and with varied areas of practice to provide collections services, reporting to the CFO. A combination of education and experience in related fields will be considered for this role.

Responsibilities:

• Review accounts receivable daily to monitor balances, payments and overdue accounts
• Communicate and follow up with clients on outstanding invoices and assist with resolution of disputed accounts
• Respond to emails/telephone calls both internally and externally daily regarding outstanding balances, payments, client requests and other inquiries.
• Build and maintain a tracking system for collections/accounts receivables including accurate contact information, follow up reminders
• Provide clients with copies of invoices, and statement of accounts
• Assist clients with payment processing including EFTs, credit card transactions and payment plans
• Preparing and processing daily deposit and credit card transactions
• Assist with reconciliation of Accounts Receivable, credit cards, and GL accounts
• Meet with Accounts Receivable Committee monthly to present status of AR and provide recommendations
• Assist the Accounting department daily with trust accounting, including and not limited to deposits, cheques, wires, investments, bank reconciliations, and trust administration in addition, to other accounting duties as required.

Skills and Abilities:

• Excellent listening, verbal and written communication skills
• Strong organizational and time management skills with the ability to prioritize
• Maintains professionalism and confidentiality
• Customer service focused and able to work in a fast-paced environment with an emphasis on maintaining positive client relationships
• We value an individual who can balance team-oriented tasks with self-motivated problem-solving to achieve collective and individual objectives with minimal supervision

Experience and knowledge:

• 2+ years’ accounting/professional experience in a similar role
• Accounting/Finance diploma or equivalent experience in accounts receivables and collections
• Proficient knowledge with Microsoft Office Suite including advanced level skills in Excel
• Familiarity with a Document Management System (iManage) and accounting software (Acumin) is an asset
• Previous experience in a law firm or professional services environment is preferred

Witten LLP is committed to equity, diversity, and inclusion in all employment processes. A variety of policies are in place to achieve a workplace free from discriminatory practices, including our Maternity and Parental Leave, Respectful Workplace, Paid Bereavement Leave, Unpaid Protected Job Leave, Sick Leave and Diversity and Equity Policies. An excerpt of our Diversity and Equity Policy can be found here.
Qualified candidates who are interested in this position should send a cover letter and resume to [email protected].
Witten LLP thanks all applicants for their interest and for submitting their application, however, only those candidates selected for an interview will be contacted. All applicants should be prepared to consent to a credit and an enhanced criminal background yielding satisfactory, clear/complete results.
www.wittenlaw.co

• Review accounts receivable daily to monitor balances, payments and overdue accounts
• Communicate and follow up with clients on outstanding invoices and assist with resolution of disputed accounts
• Respond to emails/telephone calls both internally and externally daily regarding outstanding balances, payments, client requests and other inquiries.
• Build and maintain a tracking system for collections/accounts receivables including accurate contact information, follow up reminders
• Provide clients with copies of invoices, and statement of accounts
• Assist clients with payment processing including EFTs, credit card transactions and payment plans
• Preparing and processing daily deposit and credit card transactions
• Assist with reconciliation of Accounts Receivable, credit cards, and GL accounts
• Meet with Accounts Receivable Committee monthly to present status of AR and provide recommendations
• Assist the Accounting department daily with trust accounting, including and not limited to deposits, cheques, wires, investments, bank reconciliations, and trust administration in addition, to other accounting duties as required