Collegiate Partnerships Administrator at Live Life Healthy LLC

Birmingham, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

80000.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, CRM Management, Logistics Coordination, Data Entry, Microsoft Office Suite, Project Tracking, Professional Communication, Event Planning, Research, Relationship Management, Reporting, Time Management

Industry

Wellness and Fitness Services

Description

Position Summary LLH Healthcare is seeking a highly organized, detail-oriented Collegiate Partnerships Administrator to support the development and execution of collegiate partnership initiatives across the country. This role plays a critical behind-the-scenes and coordination function in ensuring LLH Healthcare’s collegiate partnerships are executed with excellence. The ideal candidate is highly structured, proactive, and thrives in managing logistics, tracking engagement activity, coordinating outreach efforts, and ensuring nothing falls through the cracks. While this role supports external collegiate relationships and may occasionally attend events, its core focus is administration, coordination, documentation, and operational support of partnership activities. The ability to manage multiple priorities, maintain accurate records, and support relationship owners is essential. Key Responsibilities * Provide administrative and operational support for collegiate partnership activities and engagement strategies. * Maintain accurate and up-to-date records of all collegiate partners, contacts, meetings, and engagement activity within CRM systems. * Coordinate scheduling, logistics, and communications for collegiate partnership meetings, campus visits, and events. * Support preparation of presentations, outreach materials, and partnership briefing documents. * Track partnership progress, deliverables, and engagement milestones across multiple institutions. * Serve as a coordination point between internal teams including marketing, leadership, and external partnership contacts. * Assist in organizing collegiate event attendance, sponsorship activations, and campus engagement opportunities. * Monitor and document partnership activity, ensuring timely follow-up and consistent communication workflows. * Prepare regular reports and updates on partnership activity, pipeline status, and engagement outcomes. * Support outreach efforts by managing communications workflows and ensuring timely responses and follow-ups. * Conduct research on colleges and universities to support partnership development strategies. * Ensure accuracy, consistency, and professionalism in all partner-facing documentation and communications. * Assist in maintaining a pipeline of prospective collegiate partners and tracking engagement status. * Support brand representation efforts through coordination of materials and event readiness (occasional travel may be required). * Uphold LLH Healthcare’s mission and values in all administrative and coordination activities. Minimum Qualifications * Bachelor’s degree in Business, Communications, Marketing, Sports Management, or related field. * 3 years of experience in administrative support, coordination, marketing support, customer success, operations, or related role. * Strong attention to detail and organizational skills. * Excellent written and verbal communication skills. * Experience managing data entry, tracking systems, or CRM platforms. * Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word). Preferred Qualifications * Experience supporting partnerships, sponsorships, or collegiate athletics programs. * Familiarity with higher education environments or collegiate athletics. * Experience using CRM systems such as Salesforce or similar platforms. * Exposure to marketing coordination, event planning, or business development support. * Ability to manage competing priorities in a fast-paced environment. Skills & Competencies * Exceptional organizational and administrative skills with strong attention to detail. * Ability to manage multiple workflows and deadlines simultaneously. * Strong communication skills with professional written and verbal execution. * High level of accuracy in documentation, reporting, and data management. * Comfortable supporting external-facing relationship work in a coordination capacity. * Strong follow-through and accountability for assigned tasks. * Ability to work independently while supporting a broader team strategy. * Strong sense of urgency and responsiveness. * Professional presence when interacting with internal and external stakeholders. * Interest in collegiate athletics and partnership development a plus. * Willingness to support occasional travel and event coordination as needed.

Responsibilities

Provide administrative and operational support for collegiate partnership initiatives, including managing CRM records and coordinating logistics for meetings and events. The role focuses on tracking engagement milestones and ensuring professional communication between internal teams and external partners.