Collisions Administrator at South Yorkshire Police

, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

27204.0

Posted On

13 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data entry, Quality assurance, Communication skills, Telephone skills, Keyboard skills, Organisational skills, IT skills, Microsoft applications, GDPR compliance, Information management, Report writing, Stakeholder liaison, Research, Analytical skills

Industry

Law Enforcement

Description

Role: Collisions Administrator Department: Operational support Unit Location: Operations Complex, Tinsley, Sheffield Salary: £25,242 - £27,204 (pro rata) Hours: 20 Contract Type: Permanent In this role you will input, record, check and maintain road traffic collision reports, using various SYP IT systems. You will also review and respond to incoming correspondence including the disclosure requests for Police Reports & all other relevant material. Key responsibilities: * Input, record, quality assure and maintain road traffic collision reports, using various SYP IT systems (including PRONTO, CRASH, CONNECT and SMART Contact). * Assess each collision record and make decisions on whether to allocate to a police officer for further investigation or finalise where there are no lines of enquiry. * Monitor timely and accurate completion of RTC investigations, liaising with Police Officers across the Force, to obtain relevant information and evidence and, where required, provide updates to involved parties (via phone, letter, email). * Process outcomes for drivers including driver awareness courses, building prosecution case files in line with CJU guidelines and completing quality assurance. * Ensure excellent public service delivery by respond promptly to enquiries from the public, Police staff and external organisations, ensuring any information is provided in compliance with GDPR and MoPI guidelines. * Liaise with internal and external stakeholders to ensure safe and accurate sharing of information relating to RTCs (inc Roads Policing Group, Serious Collision Unit, Criminal Justice Unit, Forensic Collision Unit, Crown Prosecution Service, Local Authorities) * Research, interrogate, collate, and evaluate information from all Force systems (including DEMS, Connect, Pronto, Crash, Smart Contact, etc) to identify relevant information for consideration of disclosure under the GDPR 2018. * Review police information including digitally recorded evidence (which can be sensitive / graphic) for consideration of disclosure and undertake necessary work to redact personal/sensitive information, applying relevant exemptions to justify non-disclosure (i.e risk of harm / public interest tests). * Facilitate and assist in arranging interviews between Police Officers and third-party organisations in line with relevant legislation, guidelines and timescales as required * Review archived files to ensure retention/destruction in compliance with MOPI guidelines Skills and experience: * Good communication skills by a variety of means including telephone and keyboard skills. * Good organisational skills and ability to work under pressure. * Good IT skills and knowledge of Microsoft applications. * Ability to cope with working with a distressing subject matter. Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview. For more detailed information relating to the role, skills and experience for this role, please click here [https://www.southyorkshire.police.uk/SysSiteAssets/media/downloads/south-yorkshire/careers/talent-acquisition-team-documents/role-profiles/collisions-administrator-role-profile.docx?_t_id=uEBmHikZgoLbSYh4nQQa9g==&_t_uuid=ifu3k8NHRRCT79CHgBRjGw&_t_q=collisions&_t_tags=siteid:9a7e26e6-9ba2-42bf-80ec-103507e5aec9,language:en,andquerymatch&_t_hit.id=Cds_Soh_Web_Models_Media_GenericMedia/_96869b81-9e6f-4069-b610-ea5de4a7fecf_en-GB&_t_hit.pos=1]to view the role profile. What we offer: We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below: * A highly competitive salary and access to a generous pension scheme * Generous annual leave allowance * A wide range of family friendly policies including enhanced maternity, paternity and adoption leave * Flexible working arrangements including flexi-time and hybrid working * A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust * Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police * Employee Assistant Programme (accessible 24/7) offering confidential support and advice * Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme * Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 (yhrn.police) * Membership to the Sports and Social Club * Access to a wide range of staff support groups and networks Eligibility: Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police. Appearance & Standards: South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process. South Yorkshire Police’s overarching aim is to deliver an excellent police service to support safer communities. The public’s assessment of our excellence is influenced by the level of trust and confidence in us, as an organisation and as individuals. In comparison to the general public, police officers and police staff are held to a higher standards of behaviour and accountability. In applying to join the police, applicants are accepting of these higher standards and understand the implications on their right to privacy. South Yorkshire Police’s Key Values: At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to. Smarter ways of Working: South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community. There are 3 different categories as part of this which are: Fixed, Field and Hybrid. This role has been evaluated as a hybrid role. Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home. Contact details: For further information about the role, please contact: Inspector Kieran Frain by email Kieran.Frain@southyorkshire.police.uk [Kieran.Frain@southyorkshire.police.uk] Closing Date: 27th April 2026 Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Recruitment Manager and the Line Manager for the role. Candidate Information: Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check. Diversity & Inclusion: Applications are particularly welcome from female and ethnic minority candidates. It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups. If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk In addition, we will look to support anyone who requires Part Time/Job share working hours. Documents to Review: For the Police Staff Recruitment Vetting Handbook - Please Click here [https://www.southyorkshire.police.uk/SysSiteAssets/media/downloads/south-yorkshire/careers/talent-acquisition-team-documents/advert-content/force-vetting-guide---police-staff.pdf?_t_id=SyD1OZPKjmmSqhIbCwEkog==&_t_uuid=rCAQcMj_RwWNvC0ZLFmsBg&_t_q=police+staff&_t_tags=language:en,siteid:9a7e26e6-9ba2-42bf-80ec-103507e5aec9,andquerymatch&_t_hit.id=Cds_Soh_Web_Models_Media_GenericMedia/_af8e1af7-143e-4f8b-9e92-e84ce1a6485a_en-GB&_t_hit.pos=2] For Application Guidance and Tips - Please Click Here [https://www.southyorkshire.police.uk/SysSiteAssets/media/downloads/south-yorkshire/careers/talent-acquisition-team-documents/advert-content/application-guidance---new.docx?_t_id=uEBmHikZgoLbSYh4nQQa9g==&_t_uuid=FOZ7K4bMS7-Jgck8ieCvGw&_t_q=application+guidance&_t_tags=siteid:9a7e26e6-9ba2-42bf-80ec-103507e5aec9,language:en,andquerymatch&_t_hit.id=Cds_Soh_Web_Models_Media_GenericMedia/_84e993a4-8b37-4c95-85a9-4f31e39a8939_en-GB&_t_hit.pos=1] For the FIT Values of South Yorkshire Police - Please Click Here [https://www.southyorkshire.police.uk/SysSiteAssets/media/downloads/south-yorkshire/careers/talent-acquisition-team-documents/advert-content/syp-fit-values.pdf] View our recruitment video: https://youtu.be/2dGn5qti7_c [https://youtu.be/2dGn5qti7_c]

Responsibilities

The role involves inputting, recording, and maintaining road traffic collision reports using various police IT systems. You will also manage disclosure requests, liaise with internal and external stakeholders, and ensure compliance with GDPR and MoPI guidelines.