Since 1987, Mitie’s 68,000 employees, have been serving companies and communities across the world. We’re the UK’s leading facilities management company. Our clients range from banks to retailers, hospitals to schools, and critical government sites. We make a positive difference to millions of people, every day, and we’re very proud of this. Join us and together there’s no limit to what we can achieve.
Job objectives and responsibilities
Key Objective:
To assist the Senior Quantity Surveyor and wider Commercial team to produce and maintain all Commercial documentation across the contract in relation to the delivery of the contract.
The role will be reporting to the Senior Quantity Surveyor with key focus areas being the management of Additional Services pricing documents, completion certificates and other documents managed and completed by the Commercial Team. This offers the opportunity to administer work in Germany and as required in Italy managing documentation for a significant number of low value M&E and B&CE small works projects and on occasion larger more complex project administration.
Key Responsibilities:
To ensure that:

Additional Services

• Pricing of Works

• • Administration of Maximo IT System.
• Document production and electronic filing.
• Reporting using both online and offline systems
• Management of meetings.
• Assist Line Management to:
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• Manage and improve reporting as required by the Contract.

• Create the necessary commercial reporting as required.
• Manage end to end processing of:
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• Uploading Additional Services documents to IT Systems.

• Administering reporting as required.
• Audit Additional Services documents as required by line management.
• Tender Management as applicable.
• Quote Management as applicable .

General Commercial

• Ensure the correct documentation is against the correct work orders in IT Systems.
• Maintain adherence to the Core Contract.
• Ensure that any documentation is accurate and is filed in the correct location on sharepoint sites as directed by line Management.

Main duties and accountabilities

• Maintaining accurate records.
• As part of the Commercial team – support the Additional Service Manager and Line Manger to deliver all Additional Services Works administration.
• Preparing labour and supplier accounts for payment in accordance with GWE Contract Terms.
• Assist in writing reports detailing costs and progress with line Management.
• Create, maintain & present required reporting as required.
• Assist the Senior Quantity Surveyor to ensure Additional Services are properly invoiced and final accounted.

• Maintaining accurate records.
• As part of the Commercial team – support the Additional Service Manager and Line Manger to deliver all Additional Services Works administration.
• Preparing labour and supplier accounts for payment in accordance with GWE Contract Terms.
• Assist in writing reports detailing costs and progress with line Management.
• Create, maintain & present required reporting as required.
• Assist the Senior Quantity Surveyor to ensure Additional Services are properly invoiced and final accounted