80332 - COMMERCIAL ANALYST

This Commercial Analyst will report to the IT Contract Performance Manager and will work within the Information Systems directorate based in our London office. You will be a permanent employee.
You will attract a salary of £31,284.00 and a bonus of 7.5%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote
Close Date: 02/03/2025.

We also provide the following additional benefits

• 25 Days Annual Leave plus bank holidays.
• Reservist Leave – Additional 18 days full pay and 22 unpaid
• Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)
• Tenancy Loan Deposit Scheme, Season Ticket Loan
• Tax efficient benefits: Cycle to Work, Home & Tech, and Green Car Leasing Schemes
• Occupational Health support
• Switched On – scheme providing discount on hundreds of retailers’ products
• Discounted gym membership
• Employee Assistance Programme

Job Purpose
UK Power Networks is the leading Distributed Network Operator (DNO), with the ambition on supporting the transition to Net Zero at the lowest possible costs to customers.
As a valued member of the IT Commercial team, you will work across our business to oversee complex billing arrangements, raise POs, conduct invoice reconciliations, goods receipt POs, raise invoices when needed and work with our Procurement Team to review contract renewals. Information Systems holds the central budget for IT expenditure across our business, and with this role you will get visibility across our entire business.
Dimensions
Provide support in paying approximately 1000 invoices per annum

Principal Accountabilities

• You will understand the critical IT services, important partners and how the billing mechanisms work for each.
• You will complete a Goods Receipt for services to confirm payment can be made
• Raise POs for contract renewals.
• You will raise invoices.
• Work with Procurement to process contract renewals
• Review spend against contracts to ensure billing is accurate and identify cost saving opportunities
• Collaborate with business and our suppliers to address any data queries, keeping them up to date throughout the process
• Work with accounts payable to ensure invoices are paid on time
• Ensure workload completed within service level agreement requirements
• You will ensure records are kept to support audit
• Highlight areas of spend that may be common to other departments and highlight opportunity to aggregate spend or outline agreement opportunities with the Category Specialist
• Experience with direct pay process and when to use it
• Identify process improvements.

Nature and Scope

You will demonstrate:

• Work on your own initiative with minimal direct supervision under the direction of the IT Contract Performance Manager.
• Become a trusted and knowledgeable service provider to UKPN who can provide advice to the business to ensure the correct supplier and purchasing route is used.
• Collaborate with other IT functions.
• Undertake tasks and activities to support other IT team members.

Qualifications
GCSE level or equivalent
Experience of Microsoft packages, more specifically Excel
Ability to work in a high volume environment and meet strict service level agreements
Customer service skills
Commercial awareness

HEALTH & SAFETY RESPONSIBILITIES

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.
Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.
If in doubt ask!

Principal Accountabilities

• You will understand the critical IT services, important partners and how the billing mechanisms work for each.
• You will complete a Goods Receipt for services to confirm payment can be made
• Raise POs for contract renewals.
• You will raise invoices.
• Work with Procurement to process contract renewals
• Review spend against contracts to ensure billing is accurate and identify cost saving opportunities
• Collaborate with business and our suppliers to address any data queries, keeping them up to date throughout the process
• Work with accounts payable to ensure invoices are paid on time
• Ensure workload completed within service level agreement requirements
• You will ensure records are kept to support audit
• Highlight areas of spend that may be common to other departments and highlight opportunity to aggregate spend or outline agreement opportunities with the Category Specialist
• Experience with direct pay process and when to use it
• Identify process improvements