Job Advert
We are looking for a Commercial Assistant to join our team on the Havant Thicket Reservoir project. Reporting to the Managing Quantity Surveyor, you will support the team with cost administration, reporting, and maintaining accuracy across our systems.

What You’ll Be Doing:

• Provide information for internal reports as requested by the Project Quantity Surveyor.
• Communicate with Quantity Surveyors and site teams on any cost matters which may arise from weekly plant, labour and material cost reports.
• Establish work breakdown structures on projects where required and implement procedure which ensures costs are being correctly allocated to the structure.
• Liaise with the Operations Team to ensure accurate and complete records are made
• Attend cost/commercial meetings and report on data as required.
• Weekly checking (for accuracy and completeness) and inputting of hard copy labour/plant time sheet data into cost/record sheets.
• Assist with the site administration of materials records with weekly checking and inputting of Goods Received Notes (in both hard copy and within online applications) from site and entered against appropriate elements of work.
• Run cost reports for Labour Ledgers and cross check costs with site records.
• Run cost reports for Purchase Ledgers and compare to site records to match invoices with Goods Received Notes.
• Liaise with Purchase Ledger/Accounts to rectify any order/payment queries or inaccuracies.
• Ensure prompt resolution of invoice queries and pursue credit notes for any cost errors
• Finalise costs on a weekly basis for plant and labour in preparation for monthly reporting, ensuring queries are resolved prior to reporting with the assistance of the Project Quantity Surveyor.
• Regularly liaise with site to keep up to date with Work Breakdown Structures allocation.
• Review the plant/labour allocation sheets and check the information is current and accurate on the forecast of plant, staff and materials.
• File cost information and tickets in both electronic and hard copy format.
• Provide information on contract costings that may be required.
• Act as a point of contact for general cost administration queries.

• Provide information for internal reports as requested by the Project Quantity Surveyor.
• Communicate with Quantity Surveyors and site teams on any cost matters which may arise from weekly plant, labour and material cost reports.
• Establish work breakdown structures on projects where required and implement procedure which ensures costs are being correctly allocated to the structure.
• Liaise with the Operations Team to ensure accurate and complete records are made
• Attend cost/commercial meetings and report on data as required.
• Weekly checking (for accuracy and completeness) and inputting of hard copy labour/plant time sheet data into cost/record sheets.
• Assist with the site administration of materials records with weekly checking and inputting of Goods Received Notes (in both hard copy and within online applications) from site and entered against appropriate elements of work.
• Run cost reports for Labour Ledgers and cross check costs with site records.
• Run cost reports for Purchase Ledgers and compare to site records to match invoices with Goods Received Notes.
• Liaise with Purchase Ledger/Accounts to rectify any order/payment queries or inaccuracies.
• Ensure prompt resolution of invoice queries and pursue credit notes for any cost errors
• Finalise costs on a weekly basis for plant and labour in preparation for monthly reporting, ensuring queries are resolved prior to reporting with the assistance of the Project Quantity Surveyor.
• Regularly liaise with site to keep up to date with Work Breakdown Structures allocation.
• Review the plant/labour allocation sheets and check the information is current and accurate on the forecast of plant, staff and materials.
• File cost information and tickets in both electronic and hard copy format.
• Provide information on contract costings that may be required.
• Act as a point of contact for general cost administration queries