THIS IS WHAT YOU WILL DO:

The Commercial Coordinator is responsible for the administrative support of the Commercial Head and the Digital Marketing. S/he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

YOU WILL BE RESPONSIBLE FOR:

• Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany
• Support of Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation, approval and upload…)
• Internal meeting and event handling
• Support with creation of presentations
• Manage efficiently external vendors: communication, events and translation agencies
• Handle general vendor, invoice and payment process for all external vendors
• Handle contract management and documentation
• Take over Commercial projects such as e.g. process optimization etc.
• Organize efficiently the central storage of promotional material

FINANCIAL & OTHER TASKS

• Responsible for overall Commercial budget administration,
• Support Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals, budget tracking)
• Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities
• Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)
• Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)
• Backup for order management
• Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.
• Provide general office administration and backup for other assistants in other departments