o Establishing, monitoring and enforcing internal controls.
o Importing data into Excel control sheets.
o Electronic document management systems.
o Following-up on actions with consultants, contractors and colleagues.
o Contract drafting / checking / reviewing.
o Minute taking.
o Cost to Value data entry and tracking.
o Cash flow forecasting and updating as Project progress.

SKILLS-SET NEEDED

1. Years and Industry of experience: Minimum 10 years experience either with a Developer or a Main Contractor – preferably experience with both.
2. Education – preferably degree qualified with very strong IT skills.
3. Technical Knowledge: Experience with the FIDIC Forms of Construction Contract (Consultants and Contractors) and the processes and procedures within it.
4. Special Certifications – Critical: MS Office, Preferred: Power BI, Primavera.
5. Advanced skill/use of ACONEX, A site, Other EDMS, E-portals, etc.

Additional Skills (Additional Preferences) :

• Strong background in tenders and request for proposals (RFP) review, preparation and documentation including proof-reading and spot checking.

Monitors proposals content to ensure compliance to RFP requirements, evaluation criteria, andtechnical specifications.

• Proposals review / comparison / evaluation.
• Contracts/Agreements preparation/proof-reading.
• Tracking of consultants’/contractors’ payments against contract agreements. Basic computing /accounting skills.
• Strong background in administrative/secretarial tasks (managing calendars, arranging travels, etc.)Basic Skills➢ Administers and organizes project construction documents and other development plans to ensure ease of traceability and availability at all times

➢ Receives, issues, logs, and updates all project related documentation (Tender Documents, StatutoryDocs, Drawings, Specs., Data Sheets, etc.)
➢ Ensures proper distribution of all the incoming & outgoing correspondences.
➢ Prepares memos & emails as per instructions of the managers//directors.
➢ Performs miscellaneous administrative tasks that might be assigned from time to time
➢ Coordinates all Document Control procedure & activities, including technical documents, drawings, commercial correspondences with the client, project management consultants, and contractor &subcontractors
➢ Inputs document data into the project-based control registers, ensuring information is up-to-date and accurate.
➢ Generates various document control reports to monitor, track and report progress of submitted/reviewed documents
➢ Arranges for project meetings and availability of meeting rooms as required
➢ Manages electronic & hard copy filing of project technical documentation
➢ Distributes all correspondences including client comments on received submittals, ensuring destination accuracy, to avoid action delays
➢ Discerns proper redistribution destinations based on client comments (Ex.: Electrical / Architectural/etc.)
➢ Ensures all electronic & hard copy distribution of controlled documents to focal points, while filing in designated folders
➢ Files & archives documents to facilitate easy retrieval at a later date
➢ Maintains and registers incoming & outgoing project documents
➢ Types letters, memos, and quotations
➢ Follows up on submitted quotes, and update the quotation monitoring system
Job Type: Full-time
Pay: AED6,000.00 - AED8,000.00 per mont

Please refer the Job description for details