Commercial Real Estate Administrator at Healthpeak Properties, Inc.

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

31.25

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Property Management, Cost Controls, Tenant Relations, Invoice Processing, Vendor Management, Work Order System, Purchase Order Tracking, Event Coordination, Inventory Management, Record Keeping, Accounts Payable, Accounts Receivable, Utility Analysis, Delinquency Reporting, Contract Compliance, Badge Management

Industry

Real Estate

Description

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers. POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Answer phone and assist with tenant needs Monitor, create, and update tenant requests and preventative maintenance tasks in work order system; respond to inquiries by providing routine information and/or taking and delivering messages Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain inventory of office supplies and assist with procurement of office and maintenance materials Order new or update existing building signage and electronic directory boards Coordinate annual fire drills and safety training at properties Assist with preparing and administering master service agreements along with new vendor setup Monitor outside vendors for compliance of contracts and certificates of insurance Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting; organize and code invoices Assist manager and building engineers with update of sub metered electrical and water analysis worksheets as utility invoices are received Compiling and reviewing Tenant Billings and other miscellaneous charges and prepare monthly chargeback forms to be submitted to property accountant Provide management team with aged delinquency reports and send delinquency letters Work closely with third party janitorial staff to ensure contract compliance and maintain janitorial square footage report Manage badge requests and renewals relating to building access Prepare and maintain tenant handbooks and oversee quarterly newsletters POSITION REQUIREMENTS High School Diploma or GED required, associate or bachelor’s degree preferred Previous exposure to commercial property management, Healthcare preferred Experience with Yardi software Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation and maintain a valid driver's license Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Ability to travel:

Responsibilities

The administrator will assist in directing and coordinating activities for on-site outpatient medical property management, focusing on implementing procedures, maintaining tenant relations, and managing financial records like invoices and purchase orders. Key duties include handling tenant requests, coordinating special events, managing vendor compliance, and overseeing accounts payable and receivable functions.