Commercial Real Estate and Procurement Operations Specialist at Rummel Klepper Kahl

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

95000.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Operations, Procurement, Vendor Management, Expense Reconciliation, Billing Coordination, Office Furniture Management, Parking Management, Purchase Order Systems, Variance Analysis, Tenant Improvement Projects, Access Badge Management, Security Reporting, Fleet Vehicle Management, Facilities Inspections, Microsoft Office, Time Management

Industry

Civil Engineering

Description

The RK&K culture is the foundation of our success, and the Facilities team is essential in sustaining that environment. We are seeking a Real Estate and Procurement Operations II professional to join our team and help us deliver an exceptional workplace experience. This role can be based in either our Baltimore or Raleigh office and is responsible for ensuring daily operations run smoothly and efficiently. You will help create a safe, functional, and welcoming environment for employees and visitors while working closely with HR, Accounting, Purchasing, and building engineering teams to manage facilities operations, vendor relationships, and workplace improvement projects. Essential Functions Facilities Operations * Support monthly expense reconciliation and billing coordination with Accounting and Field Engineering teams. * Assist with office furniture resets, team moves, and maintain cleanliness during visits or improvement projects. * Manage parking relationships, including provisioning/deprovisioning, invoicing, and utilization reporting. * Provide vendor management support for breakroom, office supplies, and furniture. Purchasing & Procurement * Act as a secondary point of contact for vendor relationships and routine procurement requests. * Provide backup support for IT-related purchasing and procurement activities. * Prepare monthly purchase order system reports, including variance analysis (year-over-year and month-to-month) and track employee purchasing trends. Vendor & Project Coordination * Assist with vendor coordination during tenant improvement projects, working with local office leadership and administrative contacts. * Partner with general contractors and tenant-held contractors on buildouts (IT, security, furniture, print management, etc.). Security & Access Management * Issue and manage employee access badges. * Conduct monthly security reporting. Additional Support * Assist senior staff with fleet vehicle management. * Travel up to 3–5 nights per month as needed. Required Skills and Experience * High School diploma or equivalent degree * Three (3) + years of experience in facilities management or corporate real estate roles. * Strong skills in facilities and CRE inspections, including pre-lease walkthroughs and post-construction punch list reviews. * Proficiency in Microsoft Office applications. * Valid driver’s license with a clean driving record. * Ability to lift 40 lbs independently and team-lift up to 100 lbs * Comfortable using basic power tools for minor repairs, furniture assembly, and office adjustments Preferred Skills and Experience * Bachelor’s degree in Real Estate or related field * Five (5) + years of experience working in multi-tenant high-rise buildings * CADD experience preferred * Experience supporting multi-office organizations. * Ability to thrive in a fast-paced environment with strong time management and multitasking skills. * Excellent communication skills and a customer service mindset, focused on achieving positive outcomes. Other Duties This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required. What We Offer RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including: * Paid time off * Matching 401(k) plan * Paid Holidays * Tuition reimbursement * Health, dental, vision, life and disability insurances * Paid parental leave * Wellness programs and employee resource groups * Career Development * Much Much more! Why RK&K? As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward. Design your career at RK&K, Apply Today! Salary Range:75-95k

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Responsibilities

This role supports daily facilities operations, including expense reconciliation, managing parking and vendor relationships for supplies and furniture, and assisting with office moves and resets. The specialist will also handle purchasing activities, prepare purchase order reports, manage access badges, and coordinate with contractors on buildout projects.